Understanding the Activate Job Competencies Program (R080014)

When you create a new organizational structure or copy and modify an existing one, the system maintains that organization structure in draft mode. You can modify the draft organizational structure and add jobs and job competencies to it without affecting the active structure. When you are ready to begin using the draft structure, you can run a program that updates the status of the structure to Active. Activating the draft structure also makes that structure the default structure for the organization (the structure that the organization currently uses to track job competency information).

After you activate a draft structure, you cannot change it back to a draft again. To help you verify that the information in the draft structure is correct before you activate it, you can set processing options to run the program in proof mode and print a verification report. When you run the program in proof mode, the system does not update the tables to indicate that the structure is the default, active structure. When you run the program in update mode, the system performs these functions:

• Changes the status and date of the draft organizational structure to indicate that it is Active.

  Because you might have more than one draft structure, you must enter in the processing options the name of the structure that you want to activate.

• Enters an ending effective date for the structure that is currently the default structure for job competencies, if one exists.

  The system maintains a historical record of this structure's status so that you know the dates it was used as the default structure.

• Updates the system options to indicate that the new structure is the default structure.

• Updates these tables:

  • HR Additional Constants (F08043).

  • Date Effective Organizational Structure (F0800608).

  • Organizational Business Unit/Job Cross Reference (F0800601).

  • Job Group Competencies (F0800603).

  • Organizational Business Unit Competencies (F0800604).

  • Job Type/Step Competencies (F0800605).

  • Competency Options - Overrides (F0800606).

  • Organizational Competencies (F0800607).

  • Competencies in Structure and Job (F0800610).

  • Job Competency Default - Overrides (F0800611).

  • Defined Job Competency Description Reference (F0800612).