Understanding the Applicant Hire Process

When you offer an applicant a job and the applicant accepts, you need to indicate that the applicant is hired. When you hire an applicant, you can either complete the employee record or send a message to the person in the organization who is responsible for creating new employee records in the database.

When the person who hires applicants typically is the same person who creates new employee records, you can save time and eliminate redundant data entry by setting up the system to automatically copy applicant information to the employee database when you hire an applicant. You can copy both initial applicant information, such as name, address, and position information, and applicant supplemental data.

Because you typically need to retain applicant records for government reporting requirements, copying applicant information to the employee database does not delete the information from the applicant database.

When you hire an applicant, you can enter additional employee information. To ensure that you enter the information that is required to process the employee through a payroll cycle, you can use a processing option to require someone to enter that information before the hiring process is complete.

After you hire an applicant, the system automatically updates the Address Book record to indicate that he or she is an employee.

Use the Employee Quick Hire program (P060116Q) to expedite the hiring of many new employees.

See also:

• Reviewing Applicant Reports.

• "Adding Employee Records for Applicants, Rehires, and New Hires" in theJD Edwards EnterpriseOne Applications Human Capital Management Fundamentals Implementation Guide.

• "Adding Employee Records One at a Time" in the JD Edwards EnterpriseOne Applications Human Capital Management Fundamentals Implementation Guide.