Approving Timecards
If you have selected the Project and Gov Contract Accounting Used check box in the Service Billing Constants program (P48091), the system displays the Contract Labor Category field on the Self Service Manager Review and Approval form.
Access the Self Service Manager Review and Approval form.
To review and approve self-service timecards:
On Time Entry Self Service Director, verify that the date in the Pay Period Ending Date or Labor Distribution End Date field is correct, and then click the Manager Review/Approval link.
If the employee entered timecards using daily time entry, the system displays Employee Daily Time Entry when you review timecard detail. Similarly, if the employee used summary time entry, the system displays Employee Summary Time Entry. If the employee entered timecards using both applications during the same pay period, the system displays all of the employee's timecards on Employee Summary Time Entry.
On Self Service Manager Review and Approval, verify the values in these fields:
Manager
If you are a delegate who is reviewing and approving timecards for a manager, enter the address book number of the approving manager, and then click Refresh to display subordinate employees.
Pay Period Ending Date or Labor Distribution End Date.
To specify which timecards to review, click one of these buttons, and then click Find Timecards.
The values that you can enter are the same for each selection:
Waiting Approval, Saved, Approved, Rejected, Paid Not Approved, Missing Timecard
Enter a code that indicates the current status of time entry records. Values are:
0: Waiting for approval.
1: Approved.
2: Rejected.
3: Not approved but paid.
5: Saved, but not submitted for approval.
Note: You can click the Show All button to review all timecards.To review missing timecards, specify dates in the Begin Date and End Date fields and click Find Employee With Missing Timecards. The system displays all employees with missing timecards for the specified period.
To approve all of the timecards for multiple employees, click the Select button next to each employee for whom you want to approve timecards, and then click Approve.
To reject all of the timecards for multiple employees, click the Select button next to each employee for whom you want to reject timecards, and then click Reject.
To reject all of the timecards for multiple employees, but enable them to be processed in a payroll cycle, click the Select button next to each employee for whom you want to assign the Paid - Not Approved status, and then click Paid Not Approved.
To review the timecard detail for an individual employee, click the Select button next to the employee's record in the detail area of the form, and then click Detail.
To approve selected timecards for the employee, click the Select button next to each timecard that you want to approve, and then click Approve.
To reject selected timecards for the employee, click the Select button next to each timecard that you want to reject, and then click Reject.
To assign the Paid - Not Approved status to selected timecards for the employee, click the Select option next to each timecard for which you want to assign this status, and then click Paid Not Approved.
When you have finished reviewing all of the employee's timecards, click OK to return to Self Service Manager Review and Approval.
To send an email message to an employee, click the Select option next to the employee, and then click the Send E-Mail to Employee link.
On Self-Service E-Mail Message, complete the Subject field.
Type your message in the text box, and then click Send.
On Manager Self-Service Review and Approval, click Previous to return to Time Entry Self Service Director.