Entering a Training Competency
Access the Training/Development form.
If a specific training course or provider does not exist in the predefined list when an employee enters a training competency, the employee must add a code for the course or provider. After an employee adds a new code, the administrator can change, approve, or reject the code.
To enter a training competency:
On Training/Development, complete these fields:
Competency Code
Course Code
Provider
Training Reason
To add a new course or provider if one does not exist, click the Add New Course button.
Note: For this button to appear, the Can EE Enter Course Provider setting must be Yes in the Common Settings for HR Employee Self Service Programs (P05004).Complete any of these optional fields, and click OK:
Start Date
End Date
Grade
Deliver Type
Units
Location / Room
Repeat steps 2 and 3 for each training competency that you want to enter.
Training/Development
Enter a code that identifies a competency table or category for which you can track employee competencies. Values are:
01: Training
02: Skill
03: Accomplishment
04: Certification
05: Degree
06: Language
This is a UDC (05/CY), but the values are hard-coded and cannot be changed. Therefore, each of the competencies that you track must pertain to one of these competency types. Adding additional values to this list requires system configurations.
Competency Code
Enter a code that specifies a competency within a competency type. For example, a competency for the competency type Skill might be C programming or Driving a forklift.
Course Code
Enter a code that represents a training course.
If the Can Others See Course Provider setting is Yes in the Common Settings for HR Employee SelfService Program (P05004), the Search for Course Visual Assist form will display unconfirmed courses.
Add New Course
For this button to appear, the Can EE Enter Course Provider setting in the Common Settings for HR Employee Self Service Programs (P05004) must be Yes.
If a training course does not exist, click the Add New Course button. Enter a course description and the system will add a record for the new course with a course code, to the Course Master table (F05101). This record is flagged until approved by an HR administrator. A record will also be added to the Unconfirmed Training Additional Information table (F05108) with information about the person who added the record and when.
Provider
Enter a UDC (05/PR) that identifies a person or institution who provides training.
If a provider does not exist, click the Add New Course button to add a new course and provider.
See Add New Course.
Training Reason
Enter a UDC (05/TN) that indicates the reason for the training.
Start Date
Enter the date on which the training course started.
End Date
Enter the date on which the training course ended.
Grade
Enter the grade that the employee received for the course.
Deliver Type
Enter a code that specifies the way in which a course is delivered or presented.
Examples of delivery type include classroom training and computer-based training.
Units
Enter a unit of measure for calculating student credits for training courses.
Location / Room
Enter the classroom or location where the training course is held.