1. Human Capital Management Self-Service Implementation Guide
  2. Understanding Employee Personal Information

Understanding Employee Personal Information

You can use employee self service for review. As personal circumstances change, use this approach to review the current status of personal information, obtain documentation regarding employment, or review paid time off. To use employee self service, each employee must have password-protected access to your software.

Use the Employee Profile program (P060116) to review information that currently exists in your company's records. The information that you can review is in these categories:

  • Personal

  • Company (self service)

  • Job (self service)

The information in this location is for review only; you cannot change any of the fields.

With proper administrative authority, you can also select an employee record and then select one of these menu options:

  • EE Profile (Employee)

    When you select the EE Profile option, the system displays Employee Profile and Job Information (P060116).

  • Address Book

    When you select the Address Book option, the system displays Address Book Revision (P01012) and provides an opportunity to enter changes.

  • Benefits Enrollment

    When you select the Benefits Enrollment option, the system displays Enrollment Overrides (P08330). You can also set a processing option to select Enrollment With Eligibility (P08334).

  • Employee DBA (Deduction, Benefit, Accrual) Instructions

    When you select Employee DBA Instructions, the system displays Employee DBA Instructions (P050181).

Managers can review this information from the Manager's Workbench (P08712). The HR administrator can review this information by accessing Employee Profile from the Employee Management menu (G05BE1), selecting an employee record, and then selecting EE Profile from the Row menu. On Employee Profile and Job Information, your personal information is always displayed. You can click tabs for Company or Job information. Managers and HR representatives can also expedite their review of information by selecting multiple employee records on the Work With Employees form and then selecting Next on Employee Profile and Job Information to step through the employee records. The task in this section represents forms as they are viewed by an employee.