1. Human Capital Management Self-Service Implementation Guide
  2. Understanding Employee Status Change Setup

Understanding Employee Status Change Setup

Employee Status Change Setup (P08730) is one of the suite of programs that a manager can use from Manager's Workbench (P08712). Managers can use Employee Status Change Setup to perform any of these changes:

  • Promotion

  • Job status

  • Location

  • Leave of absence

  • Department or supervisor

Managers can save time and effort by using the five default tasks to perform the most frequent types of employee changes. For example, when an employee changes jobs, the supervisor can initiate the change using the Manager's Workbench. Workflow can route the status change to human resources for the appropriate approvals. Once the change request has been approved, the change will automatically be updated in the system.

Your software has been supplied with a default version that contains options, approval requirements, and data items that are common to a large cross-section of organizations. As a result, little or no change might be required for this application to meet your needs. If you want to add data items to any of the existing change forms, you will find that the majority of the fields from the F060116 table are currently available.

If you want to change the default workflow process, the best approach is to make a copy of the existing version, rename the new version appropriately, and make changes only to the new version. Because any new version must maintain the same data structure (input parameters), this approach will result in less effort and fewer errors. You use the Employee Status Change Setup program to customize the setup of the Employee Status Change program (P08720).

The Select Employee Status Change Request form contains an option to select a user defined status change. To add user defined change types, you must first create a corresponding UDC record in the 08/S4 UDC table.

Normally, you will use the existing processing option settings for Employee Status Change Setup. These settings are:

  • Business Function Name

  • Hide Status Change Initialization Function Name

The Business Function Name refers to the function that will be used to initiate the workflow process. If you have a business need to change this function make sure that the new function has the same data structure as the default function. If you don't intended to change this function, then put a 1 in the Hide Status Change Initialization Function Name processing option and this field will be hidden on the setup form.