Understanding New Employee Setup

When you hire an individual, many administrative tasks must be completed before the employee starts working. The process of setting up a new employee can involve many different people, paper forms, and approvals, and equipment must be set up for the new employee. Delays in the paperwork or approvals sometimes impede preparation for the employee and contribute to lost productivity.

You can use Managers Employee Setup to automate most communication that is associated with preparation for a new employee's arrival. Using this automated approach enables you to set up and distribute tasks and route approvals efficiently. You can track each process to spot potential problems and avoid delays. Workflow enhances the setup processes. Workflow routes approval and notification messages to required people about tasks that they need to complete by a specific date. This process tracks critical dates and notifies the originator when delays occur.

Using Workflow to help complete the setup process for new employees reduces the risk of misplacing paper forms, informs appropriate personnel of tasks that should be completed by a certain date, and decreases time spent preparing for a new employee.

You can avoid lost productivity by reviewing each setup process to resolve possible delays and ensure that all preparation will be completed on time. When you need to reduce the setup interval, you don't have to wait until all the hiring processes are complete to start preparing for the new employee. As soon as the address book number has been entered into the system, you can create setup tasks to ensure that the new employee can start work on the first day of employment.

When you initiate the process, Workflow sends a series of approvals according to the setup tasks that you entered. Each setup task can do one or more of these activities: run a report, send an email message, create a work order, or start a Workflow process.