1. Human Capital Management Self-Service Implementation Guide
  2. Understanding the Time Entry Interface for Employee Self-Service

Understanding the Time Entry Interface for Employee Self-Service

Before employees can enter timecard information into the system, you must define the information that appears on the interface that employees use. These fields are set up to appear by default on all self-service time entry forms; however, you can choose to display additional fields:

  • Pay Type

  • Hours

  • Work Date

  • Subledger

  • Subledger Type

  • Charge To

  • Shift Code

  • Equipment Worked

  • Equipment Hours

You can use the ESS Time Entry Setup program (P051123) to select from over 50 additional predefined fields to appear on the employee time entry interface. These fields enable you to quickly and easily create time entry forms that meet the requirements of your organization. Depending on your business needs, you can create different time entry interfaces for each home company and home business unit combination within your organization. One of the predefined fields is used for government contracting.

See "JD Edwards EnterpriseOne Human Capital Management for Advanced Contract Billing" in the JD Edwards EnterpriseOne Applications Advanced Contract Billing Implementation Guide.

For example, if you want employees in Company A to enter simple time entry records that do not require a large amount of data entry, you can choose to display only the default fields for Company A employees.

Conversely, you might want employees in Company B to enter detailed time entry information. In this case, you might select a large number of additional fields to appear on the employee time entry interface for Company B. Examples of additional fields that you might want to display are:

  • Company - Home

  • Object Account

  • Subsidiary

  • Item Number

  • Unites - Pieces

  • Amount - Sales

  • Union Code

  • Work State

  • Billing Rate

All time entry applications support the global leave administration module and include this information:

  • Leave begin date

  • Leave end date

  • Leave comment

  • Leave type

  • Leave hours per day

The system saves all forms of leave entries in the Leave Transactions table (F07620). The system gathers leave information that is entered in any of the time entry applications and saves it in the F07620 table. Employees can use the leave begin date and leave end date for ease of entry of multiple dates within a date range. The system creates leave transaction and timecards for each date in the date range.

The system saves leave comments in the Leave Messaging and Audit table (F07630). These records are connected to the leave by leave number. The system can store many instances of leave comments separately in the table based on the person who enters the comments and the time entry program. The Form menu enables users to quickly access Time Entry (P051131) and Speed Time Entry (P051121). The Row menu enables quick access to the Paid Time Off Inquiry program (P053020). You can click a link on the time entry forms to gain access to the Leave Status and Messaging Summary program (P07630) that displays existing comments for the current leave request.