Understanding the Update Employee W-4 Information to Live Tables report

You use the Update Employee W-4 Form Information to Live Tables program (R0855303) to transfer the W-4 information from the F085303W into the F053030 and F06017 tables for the selected employees.

A processing option allows you to run the batch program in proof mode to see any potential problems or in final mode to actually update the tables. You can use a second processing option to select whether you want to update only the F053030 table or the F053030 and F06017 tables. The system administrator can select whether to approve records while they are in the IRS W-4 Form Work File or wait until records are moved to the F053030 table.

If the Files to Update processing option is set to 0, the system moves both approved and unapproved records to the IRS Form W-4, Employee's Withholding Certificate table. The system administrator can then approve or reject the unprocessed records. If the Files to Update processing option is set to 1, and a tax year is set in the Tax Year processing option, then the system moves only approved records into the F053030 and F06017 tables.