Copying Automatic Deposit Information to a Bank Tape

To copy automatic deposit information to a bank tape:

1. Access the Select Payments for Copy to Bank form, and click Find.

2. Select the records for which you want to copy payment information, and choose Select for Copy from the Row menu.

   When you select a record to copy, the system enters Y in the Select for Copy field. The system processes all records that have Y in the Select for Copy field. To deselect a record, select the record and then choose Select for Copy from the Row menu.

3. Click OK.

4. From the Australia/New Zealand Inquiries menu, select Copy Payroll Direct Credit Payments to Bank again, and then select Save to Bank File from the Form menu.

   The system displays a warning message if you select records that have already been processed.

5. If you want to recopy the records, click Yes.

   Processed records contain values in these fields:

   • Total Amount Processed

   • Program ID for Copy

   • User ID

   • Workstation

   • Date Copied

6. Review the information on the Parameters - Copy to Bank form, make any corrections that are necessary, and then click OK.

   Note: The values that appear on this form are supplied based on the values that you enter in the processing options. If you want to change any of the values in these fields for this processing run only, you can manually change the value in the field. However, the next time that you run this process, the fields will be populated using the values in the processing options, and the changes will be lost. If you want to change these values so that the new value appears the next time that you run this process, you must change the value in the processing options.

   • Program ID for Copy

     Review this field to determine whether the payments were previously copied to a bank tape. During the copy process, the system populates this field with the program ID that was used to copy the payments to the tape. If you try and recopy payments that have already been copied, the system displays a warning.

   • Date Copied

     Review this field to determine whether the payments have been copied to a bank tape. During the copy process, the system populates this field with the system date. If you try and recopy payments that have already been copied, the system displays a warning.

   • Payment Date

     Enter the date on which the funds are to be deposited into employees' bank accounts.

   • Company Short Name

     Review this field to verify that the correct company name appears on the bank tape. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the company short name, you must update the value in the processing options.

   • Company Registration #(company registration number)

     Review this field to verify that the correct registration number appears on the bank tape. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the company registration number, you must update the value in the processing options. Typically, company registration numbers are supplied by the banking institution.

   • Payment Description

     Enter a user-defined description of the payments. For example, enter June Payroll to specify that the payments on the tape are associated with payroll processing for June. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the payment description, you must update the value in the processing options.

   • Write Company Debit Record?

     Select this option if you want to create a debit record on the bank tape. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the debit record option, you must update the value in the processing options.

   • Application Name for Copy

     Review this field to verify that the correct copy program is used to create the bank tape. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the copy application, you must update the value in the processing options.

   • Target File Name

     Review this field to verify that the name of the target file is correct. The system populates this field with the value that is specified in the processing options of the Copy Payroll Direct Credit Pymts to Bank program (P75A0006). If you change the value in this field, the new value is used during this processing run only. To permanently change the target file name, you must update the value in the processing options. Contact the system administrator for information about creating the target file.

   • Code,Reference, and Particulars

     Enter user-defined information.