Entering and Tracking Wages by State

When you enter timecards for employees, you must specify the state or territory in which the employee worked. The system uses this information to determine the amount of wages that each organization has paid within a given Australian state or territory. These time entry programs now include the State Where Worked field, which enables you to enter and track this information:

• P051121 (Speed Time Entry)

• P051122 (Time Entry Time Sheet Groups)

• P051131 (Time Entry)

• P051127 (Employee Daily Time Entry)

  This field appears only if you set up self-service time entry to display the field.

• P051128 (Employee Summary Time Entry)

  This field appears only if you set up self-service time entry to display the field.

• P070701 (Interim Entry)

• P05116Z1 (Payroll Batch File Review)

• P05116Z2

Additionally, the Automatic Deposit Instructions program now includes the State Where Paid field. You use this field to specify the state in which the employee is being paid. The system uses this information to help determine an organization's state tax liability.

After you enter timecards, you process those timecards through a payroll cycle. During the final update step of the payroll cycle, the system creates history records that record all of the employee's wage and tax information for the payroll cycle. The system stores Australian state wage information in the AU State Payroll Taxable Wages History table (F75A0406).

Occasionally, you must enter additional wage information for employees. Additional wages might include payments that an employee receives from a third party, or other wages that were not calculated through the payroll cycle. You use the AU State Payroll Tax Taxable Wages History program (P75A0405) to enter this additional employee wage information. Records that you enter are stored in the F75A0406.

You also use P75A0405 to review employee state wage and tax history. When you review employee wages, the system allows you to update records that you entered manually. However, the system does not allow you to update or delete any records that were created during the payroll cycle.

The system notes the difference between the manually entered records and those created by the payroll cycle by their history type value. The uneditable records that are created during the payroll cycle have a history type of 1 (Actuals). Manually entered records have a history type other than 1. You can set up user-defined history type codes in UDC table 75A/HT.

You access P75A0405 from the Australia State Payroll Tax Workbench program (P75A0400).