Entering Termination Payment Information

Complete the basic information about the termination payment.

(Release 9.2 Update) Select a value from UDC table 75A/IS in the Include in STP field to specify whether to include the employee in Single Touch Payroll (STP), and flag the appropriate values based on the value in ETP code.

Click the Retrieve Balances button.

Select the ETP Calculation tab and enter the value in the Payments in lieu, Golden handshake amount, Unused RDO balance and unused sick leave and other fields.

Select the Leave Entitlements tab and review the information.

The system uses the information that you entered in the processing options, along with employee history, to populate the fields on this tab.

Select the Leave Entitlements - Foreign tab and review the information.

The system uses the information that you entered in the foreign-related processing options, along with any available foreign employment payroll history, to populate the fields on this tab

To enable the fields in the Balance, Gross $, and Tax $ columns for entry, select the Enable Hours option in the header of the Employee Termination Pay form and make any necessary changes to the values on this tab.

When you enter values in the Balance column of the Leave Entitlements tab, the system calculates values in the associated field in the Gross $ column. You can override these calculated values if you select the Enable Hours option.

Review each tab on the Employee Termination Pay form to ensure that you have entered all necessary termination details, and then click the Calculate Tax button.

The system uses the information in the processing options, tax setup, and employee history and the values that you have entered on the Employee Termination Pay form to calculate all of the tax information for the termination payment.

Select the Summary tab to review summarized information about the payment calculations.

Select the ETP Calculation tab to review detailed information about the payment calculations.

After you verify that all the details are correct, the timecards containing all of the termination details need to be created.

Click the Create Timecards button.

This creates the timecards using the pay types as defined in the processing options.

Click OK to save the record.

Term Type
Enter the type of termination. This code is used to determine how the termination payment should be taxed, because different termination types have different taxation rules.
Term Date
Enter the date that the employee was terminated, if applicable.
The date that you enter in this field is used to calculate the employee's age at the time of termination, the number of years of service to the organization, and the number of pre-July and post-July 1983 days that the employee has worked.
Payment Date
The date that you enter in this field is used to create the timecards that the system uses to generate the actual termination payment.
Pay Sick Leave balance In Termination
To include any unused sick leave that the employee has accrued, select this option.
Pay Contingent LSL Balance In Termination
Select to include any unused long service leave that the employee has accrued.
Notice Period
Specify the number of weeks of payments in lieu of notice that you want to include in the payment.
Gross/ Week
Enter a value that indicates the standard, gross weekly pay that the employee receives.
The system automatically calculates this amount using employee pay history. You can override this amount by entering a value in this field.
Gross Severance
Click the Calculator button next to the Gross Severance field, complete the calculation, and then click OK to calculate the amount of pay in lieu of notice that you want to include in the payment.
The system populates this field when you click OK on the Calculator form.
Comp Years Of Service
Enter the number of years that an employee has worked for the organization.
The system calculates the value in this field using the employee's start date and the date that you enter in the Term Date field.
Amount Paid Severance
Complete this field with the amount of pay for service length that you want to include in the payment.
Golden Handshake Amt
Enter the amount of any golden handshake payment that you want to include in the termination payment.
Payee Type
Enter a code that indicates the type of payee to which the payment is made.
This field must be completed only if the termination is a death benefit payment. In cases in which an employee's termination payment is given to another employee, you must identify the type of payee. This information is used to determine the tax amount of the payment.
Tax File Number
Enter the employee's number.
Professional Title
Enter the professional title of a Who's Who person.
Given Name
Enter the first name of an individual. This field is informational only.
Middle Name
Enter the middle name or initial of an individual. This field is informational only. The name does not appear on any reports.
Surname
Enter the last name of an individual. This field is informational only.
Birth Date
Enter the employee's date of birth.
Address Line 1
Enter the first line of a mailing address for an employee, customer, or supplier in the Address Book system.
City
Enter a name that indicates the city that is associated with the address.
State
Enter a UDC (00/S) that specifies the state or province. This code is usually a postal service abbreviation.
Post Code
Enter the United States ZIP code or the postal code that specifies where a letter is routed. Attach this code to the address for delivery in other countries.