Reviewing and Revising Payment Summary Information

Access the Review Payment Summary Details form.

If the Prt Flg field contains a Y, the payment summary has already been printed and cannot be revised.

Line Number

Enter a number that identifies multiple occurrences, such as line numbers on a purchase order or other document. Generally, the system assigns this number. In some cases, you can override it.

Reporting Code

Enter a value that is used to scrub Specification Data fields that are 2–character alpha fields.

Gross Amount

Enter the gross amount of the transaction. The specific meaning, depending on the type of transaction, is:

A Pay types: The total amount of earnings related to the type of pay.

B DBAs: The total amount of the deduction, benefit, or accrual.

C Payroll Taxes: The total amount of gross wages, before exclusions and paid-in-excess amounts.

This amount represents the total for the first month of either the payroll year or the calendar year, depending on the review form that you are using.

Payroll-month totals are stored in the Employee Transaction History Summary table (F06146). Calendar-month totals are stored in the Calendar Month DBA Summary History table (F06145).

Tax Amount

Enter the monthly amount of tax calculated.

U/M Description (unit of measure description)

Enter the terminology that best describes the two-character abbreviated unit of measure. For example, Each for EA, Dozen for DZ and so forth.

C/ M

Enter a code that designates the source of a deduction, benefit, or accrual. Codes are:

C: Computer-generated during the prepayroll process.

CD: Computer-generated during the daily post.

M: Manually entered on a time entry screen.

P: An arreared pretax deduction.

During a rerun of a pre-payroll, only those deductions that are computer-generated will be recalculated.

Caution: A computer-generated entry will have its code changed to M if it is called up on a time-entry screen and then a change (C) action code is used. Therefore, delete any deduction or benefit entries that you would want recomputed in the next pre-payroll rerun. If a deduction, benefit, or accrual is removed from the source table (that is, the Union Benefits Master or Employee Instructions), the calculated entry will not automatically be removed from the employee on the pre-payroll rerun.

Prt Flg

Indicates whether the documents for this trip have been printed.