Setting Up the Leave Loading Benefit

Access the Basic DBA Information form.

To set up the leave loading benefit:

1. Enter G in the Source of Calculation field.

2. Enter % in the Method of Calculation field.

3. Enter 2 in the Effect on Gross/Net Pay field.

4. Enter the percentage of leave pay that you want the system to use to create leave loading payments in the Amount Rate 1 field.

   If you want leave loading payments to be 17.5 percent of employees' regular earnings, type 17.5 in this field.

5. Enter Y in fields 1 through 5 in the Pay Period of the Month section, and then click OK.

6. On the General Accounting/Arrearage Information form, click OK to advance to the next form.

7. On the Basis of Calculation form, enter the PDBA codes for all annual leave pay types in the From PDBA and Thru PDBA fields, and then click OK.

   Depending on the number of leave pay types, and the PDBA codes that are used for those pay types, you might need to enter multiple lines in the detail area of the Basis of Calculation form. For example, if pay type 100 is the only leave pay type the organization uses, you would enter 100 in both the From PDBA and the Thru PDBA fields. If the organization uses pay types 100, 101, and 102 to track leave time, you can enter a range of pay types by entering 100 in the From PDBA field and entering 102 in the Thru PDBA field.

   If the organization uses multiple leave pay types that do not use consecutive numbers, you must create a separate line in the table for each pay type and enter that pay type both in the From PDBA and Thru PDBA fields. For example, if the organization uses pay types 100 and 200 to track leave time, you must enter one line with 100 as the From PDBA and the Thru PDBA. You must then enter a second line with 200 as the From PDBA and the Thru PDBA.

8. On the Tax Instructions - Australia and New Zealand form, enter 1 in the Tax Calc Input #7 field and then click OK.

9. On the Basic DBA Information form, click OK, and then Cancel to exit.

   • Benefit

     Enter a code that specifies the type of payroll entry. Values are:

     P: Time cards (earnings).

     D: Deductions withheld.

     B: Benefit (both cash and noncash).

     A: Time accrual, such as sick and vacation time.

     Note: You cannot change these values.When you enter an asterisk (*) in this field, the system displays all four types of PDBAs.

   • DBA Code

     Enter a code that defines the type of pay, deduction, benefit, or accrual.

     Pay types are numbered from 1 to 999. Deductions and benefits are numbered from 1000 to 9999.

   • Paystub Text

     Enter the text that you want the system to print on the employee's paystub. If you are using the Time and Labor system, the system does not create payments. However, this field is required to complete the form. Generally, you enter a description of the PDBA.

   • Effect on Gross/Net Pay

     Enter a code that specifies the effect a benefit has on gross and net income. Values are:

     1: A noncash benefit that is nontaxable. The benefit, which is a journal entry only, has no effect on gross or net income.

     2: A cash benefit that is taxable. The system adds the benefit to gross and net income.

     3: A noncash benefit that is taxable. The system adds the benefit to the taxable gross income, but there is no effect on net income other than the tax that is withheld.

     4: A cash benefit that is nontaxable. There is no effect on gross income, and the system adds the benefit to net income as an adjustment to net pay. In addition, the system adds this type of benefit to gross wages on the payroll register so that gross − deductions = net.

   • Amount Rate 1

     Enter a value that specifies a percentage, a monetary amount, or an hourly rate, depending on where it is used. Values are:

     1: For a deduction, benefit, or accrual, the meaning of this value depends on the method of calculation. The method determines whether the deduction is a flat monetary amount, a percentage, or a multiplication rate. Table method DBAs, depending on which table method they use, can either use this amount in the calculation or ignore it. If there are exceptions to the table calculation, you can override the table code in the detail area, set up a flat monetary DBA amount, or override the amount with a one-time override for a timecard.

     2: For a pay type, amounts entered in this field override the hourly rate.

   • Pay Period of the Month:

     Enter a code designating the pay period in which the system calculates the DBA/auto deposit. Values are:

     Y: Take the DBA/auto deposit during the current period.

     N: Do not take the DBA/auto deposit during the current period.

     * : Take the DBA/auto deposit only during the first pay period of each month that the employee works based on the ending date of this month's pay period.

     Blank: Continue to look for a code at the lower level. The system searches for DBA/auto deposit rules first at the employee level, then at the group level, and finally at the DBA master level. If the field is blank at all levels, the system does not calculate the DBA/auto deposit in that period.

     M: Applies only to benefits based on gross hours or amounts. An M in the fifth field only tells the system to calculate the benefit during the special timecard post. An M implies a Yes for a weekly withholding frequency.

   • Tax Calc Input #7

     Enter up to 15 tax types for which the respective payroll tax is not to be computed for a pay, deduction, or benefit code.

     If you enter an asterisk (*) in the first element of this list, it signifies that no taxes are to be computed.