Setting Up the TOIL Accrual

Access the Basic DBA Information form.

To set up the TOIL accrual:

1. Enter G in the Source of Calculation field.

2. Enter W in the Method of Calculation field.

3. Enter N in the Print Method field.

4. Enter -1 (negative one) in the Amount Rate 1 field.

5. Complete any of the remaining fields on the form, and then click OK.

6. On the General Accounting/Arrearage Information form, complete the Effect on GL field and then click OK.

7. On the Basis of Calculation form, enter the PDBA code of the TOIL hours worked pay type in the From PDBA and Thru PDBA fields, and then click OK.

8. On the Tax Instructions - Australia and New Zealand form, enter 1 in the appropriate Tax Calc Input # field.

9. If necessary, complete the Aust. Tax Reporting field and then click OK.

10. On the Basic DBA Information form, click Cancel.

11. On the Work With PDBAs form, click Find.

12. Select the PDBA that you just created in the detail area, and then select Rollover Setup from the Row menu.

13. On the Rollover Setup Window form, enter the PDBA code of the TOIL hours taken pay type in the Related PDBA field.

14. In the Rollover Table field, enter the number of the calculation table that you created.

15. Enter T in the Benefit/Accrual Type field, and then click OK.

16. On the Work With PDBAs form, click Close.

    • Accrual

      Enter a code that specifies the type of payroll entry. Values are:

      P: Time cards (earnings).

      D: Deductions withheld.

      B: Benefit (both cash and noncash).

      A: Time accrual, such as sick and vacation time.

      Note:

      You cannot change these values.

      When you enter an asterisk(*) in this field, the system displays all four types of PDBAs.

    • Amount Rate 1

      Enter a value that specifies a percentage, a monetary amount, or an hourly rate, depending on where it is used. Values are:

      1: For a deduction, benefit, or accrual, the meaning of this value depends on the method of calculation. The method determines whether the deduction is a flat monetary amount, a percentage, or a multiplication rate. Table method DBAs, depending on which table method they use, can either use this amount in the calculation or ignore it. If there are exceptions to the table calculation, you can override the table code in the detail area, set up a flat monetary DBA amount, or override the amount with a one-time override for a timecard.

      2: For a pay type, amounts entered in this field override the hourly rate.

    • Aust. Tax Reporting

      Enter a code that is used to group similar DBAs in Box 12 of the W-2. For example, to group all 401(k) deductions on a W-2, enter D for all 401(k) DBAs. You must also enter all the deductions into the Special Handling Table you have set up for Box 12. When W-2s are created, all the DBAs that have D for this code are totaled and appear as one item in Box 12 with D to the left of the item, and the Deferred Compensation box is marked with an X.

      These codes are IRS-defined (A-T) and supplied in user-defined code table (07/S2).

    • Benefit/Accrual Type

      Enter a user-defined code (06/SV) that specifies whether the benefit or accrual type is sick, vacation, holiday, leave, or other.