Creating a Single ROE

Access the Revise ROE form.

To attach comments to an ROE, select Comments from the Form menu.

First Day Worked

Enter the actual day that the employee started to work.

If you do not know the actual first day worked and the employee has worked for more than two years, enter the date that was exactly two years before the interruption of earnings.

If the employee has worked for the same organization on several occasions, enter the start of the most recent period in which the employee returned to work (since you last issued an ROE to this person).

Last Day Worked

Enter the last date for which the employee was paid.

If the employee has reached age 65 and continues to work, enter the date of the last day that was worked in the month in which the 65th birthday occurred.

Expected Recall Date

Enter the date on which the employee can be recalled for employment, if known.

Final PP Ending Date (final payroll processing ending date)

Enter the date that corresponds to the end of the payroll processing period during which the employee's last day worked occurred.

Reason for Issuing ROE (reason for issuing record of employment)

Designates the appropriate reason for the work stoppage or interruption when a record of employment is issued.

If you enter the reason code K00 or K15, (Release 9.2 Update) you must use the Comments function from the ROE Workbench to attach explanatory comments to the ROE.

Code

Enter a code that specifies the statutory holiday.

ROE Holiday Pay 1 (record of employment holiday pay 1)

Enter the statutory holiday pay that is paid after the last day worked. The system automatically provides this amount based on the Statutory Pay table that is indicated in the processing options for ROE Workbench, Box 17/19. The Statutory Pay table is established in the Workers' Compensation Insurance Basis Tables program (P079071).

Note: The system allows up to 10 holiday information. (Release 9.2 Update)

Explanation

Enter a short description of the types of payments that are paid or payable in contemplation of, on, or after separation from employment. Examples of types of payments are pension payments, severance pay, retirement benefits, accumulated retirement or sick leave credits, bonuses or gratuities, wage in lieu of notice, retroactive wage increases, payments in kind, and all other monies. This code specifies the Other Monies option in box 17 on the ROE form (user-defined code table 77/OC).

Start Date (Release 9.2 Update)

Enter the Other Monies start date.

End Date (Release 9.2 Update)

Enter the Other Monies end date.

Note: The system allows up to 10 holiday information. (Release 9.2 Update)

Termination Other Pay 1

Enter the amount of the payments that are owed to the employee due to an interruption of earnings.

Special Payment Type (Release 9.2 Update)

Enter a code that specifies the sick, maternity, or parental leave, or group wage-loss indemnity payment.

Note: Prior to introducing this field on the form, you must enter the values for Special Payment Type through Payroll Category Code UDC. This provision is no longer available and values for Special Payment Types must be entered through this field.

Start Date

Enter the date that payments start for paid sick, maternity, or parental leave or group wage-loss indemnity payments.

End Date (Release 9.2 Update)

Enter the date that payments end for paid sick, maternity, or parental leave or group wage-loss indemnity payments.

Note: The system allows up to 4 Special Payment information.

Sick/Maternity/Vacation Amount

Enter the rate of the payments, either per day or per week, that an employee will receive for paid sick, maternity, or parental leave, or group wage-loss indemnity after the last day worked.

Vacation Code (Release 9.2 Update)

Enter a code that specifies how vacation pay is paid to an employee.

Start Date (Release 9.2 Update)

Enter a date for any vacation pay the employer has paid or will pay to the employee for a specific period of leave after the date entered in Block 11 on the ROE.

End Date (Release 9.2 Update)

Enter a date for any vacation pay the employer has paid or will pay to the employee for a specific period of leave after the date entered in Block 11 on the ROE.

Vacation Pay

Enter the amount of vacation pay that has been paid or is owed to the employee at the time of the interruption of earnings. The system automatically updates this amount, based on the Vacation Pay table that is indicated in the processing options for ROE Workbench, Box 17/19. The Vacation Pay table is established in the Workers Compensation Insurance Basis Tables program (P079071).