Common Fields Used in This Chapter

% H (percentage or hours)

Enter a user-defined code (07/DM) that specifies whether workers' compensation insurance is based on a percentage of employees' pay or on the number of hours that the employees work.

For this task, enter H in this field.

Begin Date

Enter the first date in a range of dates.

Company

Enter a code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions.

Note: You can use company 00000 for default values such as dates and automatic accounting instructions. You cannot use company 00000 for transaction entries.

Ending Date

Enter the last date in a range of dates.

Gen Liability Earn Limit (general liability earn limit)

Enter the limit for General Liability. Depending on the benefit method chosen, this limit could be annual or monthly. General Liability is not calculated on amounts that exceed this limit.

If a limit does not exist, leave this field blank and the system uses the default value 9,999,999.00. For this task, leave the field blank, or enter 9999999.

Pay Tbl (pay table)

Enter a code that identifies a table of pay, deduction, and benefit types that define the basis for various payroll calculations. These tables are used in several processes; such as defining insured pay types for workers compensation and identifying pay types to be included in automatic timecard generation.

Step progression processing uses valid pay types from the Workers Compensation Table. You can add a code to the user-defined code list (07/IP), and then use that code to define a range of pay types in the Workers Compensation Table (for example, STP for Step Progression). The Step Progression table uses the range of defined pay types to determine when an employee has met the step progression requirements and automatically moves to the next step. You must set up a step progression pay table if you are using the Hourly method for step progression processing. If you are using the Pieces method, you might want to set up pay types for individual pieces, and then enter the pieces pay types in the pay table. It is not necessary to set up a pay table if you are using the Days method.

Tax Authority

Enter a code that identifies a geographical location and the tax authorities for an employee work site, including employee and employer statutory requirements. In the Vertex payroll tax calculation software, the tax area code is synonymous with GeoCode. To determine the valid codes for the location, refer to the documentation for the tax calculation software that you are using.

For task associated with industrial insurance, enter 48 in this field.

Trans. Class

Enter a code to specify whether the workers compensation premiums were employee or company paid.

Values are:

E: Employee Paid

C: Company Paid

WCI Code (workers' compensation insurance code)

Enter a user-defined code (00/W) that represents a workers' compensation insurance (WCI) code. This code should correspond to the classifications on the periodic workers' compensation insurance reports.

For this task, this field corresponds to the risk classification code, as provided by the state of Washington. You must enter these codes in UDC 00/W before you can enter them in this field.

Workers Comp Earn Limit (workers' compensation earn limit)

Enter the limit for Workers Compensation. Depending on the benefit method chosen, this limit could be annual or monthly. Workers Compensation is not calculated on amounts that exceed this limit.

If a limit does not exist, leave this field blank and the system uses the default value 9,999,999.00. For these tasks, leave the field blank, or enter 9999999.

Workers Comp Rate (workers' compensation rate)

Enter the rate as specified by the Workers Compensation Insurance company. It is multiplied by the Experience Rating prior to the calculation of premium. The Rate is represented as a decimal fraction.

For risk classification tasks, enter the rate that is associated with the risk classification code.