Considerations for New Hire Reporting

Before you create magnetic media files to submit to government agencies, you should print and review the reports to ensure that all of the information that you submit is correct. The new hire workfile build program includes a processing option that enables you to print the reports when you generate the workfile. However, you cannot generate magnetic media files while you are generating the workfile.

You can use the Government Reporting - Report Setup program (P074001R) to generate the reports and generate the magnetic media files. You can also use this program to produce extra copies of a new hire report for which you have already generated the workfile.

If you discover an error on the report, you must correct the employee record that is in error, regenerate the workfile, and then generate reports and magnetic media files again. If you generate a report without regenerating the workfile, the report will not include any changes that you made to employee records after you last built the workfile.