JD Edwards EnterpriseOne U.S. Payroll Overview

To understand how payroll affects the organization and the reasoning that underlies the tasks that you perform, you need to be aware of the critical role that payroll plays in the business environment.

A payroll department's customers include not only employees, but also other departments in the company, upper management in the company, and the federal, state, and local government agencies to whom withholdings from employee earnings must be paid and reported. In payroll, customer satisfaction depends on compliance with company policies for compensating employees, record keeping and accounting, upper management's business and cost-saving objectives, and with federal, state, and local government taxation and reporting requirements. A successful payroll system must:

• Comply with federal, state, and local withholding, depositing, and reporting requirements.

  The JD Edwards EnterpriseOne solution is Quantum by Vertex, which calculates tax withholding amounts for each payment, based on the current tax rates for each taxing authority.

• Issue timely and accurate paychecks, direct deposits, and other disbursements.

  You can define the pay dates for employees, calculate numerous voluntary deductions (such as life insurance deductions), and calculate involuntary deductions such as tax levies, child support, and other garnishments. In addition, you can calculate bonus and commission pay, overtime pay, and numerous other types of pay.

• Maintain adequate records of all data and transactions.

  You can retrieve data about gross-to-net payment and tax calculations, which you can use for depositing and reporting tax information. Additionally, you can set up history tracking on selected employee master fields. Doing so enables you to maintain an audit trail whenever data is changed.

• Prepare reports based on company policy and management requirements.

  A number of standard payroll reports contained in the JD Edwards EnterpriseOne Payroll system can be generated automatically during any step in the payroll cycle. In addition, you can easily create custom reports to meet the reporting needs, based on the data stored in the system.

• Be secure.

  Payroll-related data is proprietary information of the company and should be viewed by only authorized personnel. The system must prevent unauthorized personnel from viewing payroll data. The JD Edwards EnterpriseOne Payroll system provides a variety of security options, such as field-level or form-level security, to prevent unauthorized users from viewing or changing payroll data. In addition, security can be set up to specify those users who are allowed to perform the various steps in the payroll cycle, including a reset of the cycle. JD Edwards EnterpriseOne Payroll security features ensure the privacy of all payroll records.

Processing payroll internally enables the organization to eliminate costly service bureau charges and to gain complete control of the payroll functions. The JD Edwards EnterpriseOne Payroll system offers simple yet complete solutions for the entire payroll processing needs. You can use this flexible system to efficiently manage the unique payroll needs of the organization, even as the business grows and the requirements change.