Understanding Insurance Information for New Hire Reporting

Some states require that new hire reports include information about whether employees and dependents are eligible for health insurance, and the date on which they are eligible to begin receiving coverage. If you plan to print new hire reports for any state that requires information about health insurance eligibility, you first must enter health insurance information for all of the employees who will be included on those reports.

Although payroll contains no predefined fields for tracking health insurance eligibility for employees and their dependents, you can configure user-defined date fields to track this information. For example, you can set up the user-defined Date 01 field to track the date on which an employee becomes eligible for health insurance coverage.