1. Payroll Implementation Guide
  2. Correcting Information When DBAs Were Not Calculated for One Employee

Correcting Information When DBAs Were Not Calculated for One Employee

If the system does not calculate a DBA for one employee only, you should verify whether the employee earned enough to cover all deductions. If the employee earned enough to cover all deductions, and the employee belongs to a group DBA plan, review the employee's DBA instructions to ensure that you did not inadvertently omit the employee from the group plan. Then verify that the effective dates for the employee's DBA instructions are within the date parameters of the payroll cycle.

In some cases, the DBA might be assigned to an employee who has not reached the minimum requirements to participate in the DBA. For example, a vacation accrual might be set up so that vacation time does not start accruing until an employee has worked for the organization for three months. To verify the requirements for a DBA, review the calculation tables that are associated with the DBA.

Sometimes, a valid condition exists that prevents the system from calculating the DBA. For example, you might have entered a one-time override of a DBA when you entered the employee's timecards. A one-time override prevents the system from calculating the DBA during pre-payroll. You should also verify whether the employee received an interim payment. If the DBA is set up to be calculated once per pay period, and the system calculated the DBA during interim payment processing, the system does not calculate the DBA during regular payroll cycle processing.

To correct information when the system does not calculate a DBA for only one employee, you might need to correct the employee's DBA instructions, determine whether a one-time override exists, or verify interim payments.

You also correct information when the system does not calculate the DBA for more than one employee, and the employees are in different group plans. You must correct information for each employee for whom the system does not calculate a DBA.

To determine whether the employee has reached the limit for the DBA that the system did not calculate, review the information in these fields and compare them with the limits that you set up for the DBA:

  • Limit $ Pay Period

  • Limit Monthly

  • Limit $ Quarterly

  • Limit $ A/L1

  • Limit $ A/L2

  • Limit % Period