Creating an Interim Payroll ID

Access the Interim Header Entry form.

Country Code

Enter the user-defined code (UDC) list 00/CN that indicates the country in which the employee resides.

Bank Account Number

Enter the number of the bank account (general ledger account) to be updated automatically when receipts or disbursements are entered. The bank account number is assumed to be the same for every document in a batch. Therefore, it is not cleared from entry to entry. However, if you leave the bank account number blank, the system retrieves a default bank account number from the Automatic Accounting Instructions file (F0012), item number RB for Accounts Receivable and PB for Accounts Payable.

DBA Bypass Flag (deduction, benefit, and accrual bypass flag)

Enter the code that specifies whether the system processes a DBA during the interim payroll cycle.

You can enter this code in any of these places:

When you set up the DBA, to specify whether the system processes it with interim payments.

During pre-payroll processing, to specify whether the system processes the DBA in the current payroll cycle.

When you enter an interim payment, to specify that the system does not calculate DBAs for the interim payment.

Processing Flag (Release 9.2 Update)

Enter a value from UDC 07/WT that determines whether paycheck transparency is turned on or off during pre-payroll and interim payment processing. It also determines how paycheck transparency processing should be applied to both non-exempt and exempt employees when the feature is turned on. Valid values are:

Blank: Paycheck Transparency off

1: Print for all employees

2: FLSA Non-Exempt, Exempt Status

3: FLSA Non-Exempt, No Status

Discretionary Tax (Release 9.2 Update)

Select this check box to specify whether the system calculates the additional flat tax type. When checked, the system calculates any additional tax withholding marked with an Additional Flat Tax Type as D - Discretionary, and adds it to the tax withholding if the wages support the addition.

Note: The system calculates the Additional Flat Tax Type A - Add to Tax irrespective of the selection in the check box.

Source Business Unit (Release 9.2 Update)

Enter a value from UDC 07/SK to control the business unit from the Timecard Detail (F06116) record that is to be used to determine whether the business unit has been defined as certified. Valid values are:

Blank/Default: Chargeout Business Unit (MCUO)

1: Work Business Unit (MCU)

2: Home Business Unit (HMCU)

Certified Category Code (Release 9.2 Update)

Enter a value that represents the Business Unit Master (F0006) Category Code (RP01 - RP50) data item that identifies a business unit as certified. Enter a value between RP01 and RP50, such as RP05.

Certified Category Code Value (Release 9.2 Update)

Enter a value that represents the Business Unit Master (F0006) Category Code (RP01 - RP50) data item that identifies a business unit as certified. Enter a value between RP01 and RP50, such as RP05.

Custom Line Detail Level (Release 9.2 Update)

Enter a value from UDC 07/DL that determines the level of detail to be shown on Paycheck Transparency custom stub lines. Valid values are:

Blank/Default: Display full detail (hours, rate and gross pay are all shown)

1: Display hours only (rate and gross pay are not shown)

Certified Jobs Only (Release 9.2 Update)

Select this check box to control whether all jobs or only certified jobs are processed when the Paycheck Transparency processing is turned on. If you check this box, the system prints weekly totals for certified jobs only, and if you leave it unchecked, the system prints weekly totals for all jobs.

Note:

You can specify a job as certified by entering a 'Y' in the Certified Job (CERT) field on the Business Units Constants Revisions form within the Business Unit Constants program (P059051A).

Additionally, you can specify a job as certified by entering a particular value in one of the Category Code (PR01 - PR50) fields on the Business Unit Master (F0006) record.

W (weekly)

Enter the number of the pay period, within the month, for employees who are paid weekly. This field is used in conjunction with the Pay Period to Calculate field on the DBA Setup form to determine which deductions, benefits, and accruals the system will calculate during the current payroll cycle.

B (biweekly)

Enter the number of the pay period, within the month, for employees who are paid biweekly. The system uses this value and the Pay Period to Calculate, from the DBA Setup form, to determine which deductions, benefits, and accruals to calculate during the current payroll cycle.

S (semimonthly)

Enter the number of the pay period, within the month, for employees paid semimonthly. The system uses this value and the Pay Period to Calculate, from the DBA Setup form, to determine which deductions, benefits, and accruals to calculate for the current payroll processing cycle.

M, O (month, other)

Enter the number of the pay period within the month, for employees who are paid monthly. This field is used in conjunction with the Pay Period to Calculate field on the DBA Setup form to determine which deductions, benefits, and accruals are to be calculated during this payroll cycle.

Use this Interim ID as default

Click to identify an Interim ID as the default. You can set up one default interim ID for each Pay Cycle and Country Code combination that the organization uses. You must set up at least one default Interim ID if you generate interim payments using the Time Entry Interim Generator.

Note: For the Time Entry Interim Generator to function properly, you must set up a default interim ID and you must complete the processing options for the Time Entry Master Business Function (P050002A). If the default interim ID and the Master Business Function processing options are set up correctly, the default interim ID is displayed on the time entry form that you use to generate interim payments using the Time Entry Interim Generator.

Payment Date Offset

Enter the number of days added to the system date when the system is set to automatically calculate the payment date. This field is enabled only if you have set the company options to use offset dates.

Auto Deposit Override (Release 9.2 Update)

Enter the code that specifies whether to override auto-deposits. A Y turns off auto-deposits for all employees in this pre-payroll processing version and prints checks instead of automatic deposit advice slips. This field lets you override auto-deposit instructions in one place instead of changing auto deposit instructions individually for each employee in the version. Values are:

Y: Yes, override auto-deposit instructions. Use this code for regular payment processing.

N: No, do not override auto-deposit instructions.

P: Override auto-deposit instructions during interim payment processing.

R: Pay using the remainder account.