1. Payroll Implementation Guide
  2. Entering DBA History for Data Conversion

Entering DBA History for Data Conversion

Access the DBA History Conversion Data form.

Employee Tax ID

Specify a number that indicates the tax ID. In the United States, the tax ID is the Social Security Number. In Canada, it is the Social Insurance Number. If the international code is set to Y and the default company is non-Canadian and non-United States, you can enter a 16-character number for the tax ID.

The system does not permit duplicate tax ID numbers. Also, the number cannot include dashes. For example, if a Social Security Number of nnn-nn-nnnn is used, enter the number as 123456789.

PDBA Code (pay types, deductions, benefits, and accruals code)

Specify the code that defines the type of pay, deduction, benefit, or accrual.

Pay types are numbered from 1 to 999. Deductions and benefits are numbered from 1000 to 9999.

Gross Pay

Specify the DBA amount.

This is the total amount of the deduction that was deducted from the employee's pay in the previous system for the current year. For example, if on July 1, you stop using the previous system to process payrolls, the amount that you enter or import into this processing option should be equal to the deduction amount that the employee paid from January 1 through June 30. To maintain the integrity of the employee's payroll history, do not leave this processing option blank. When you leave this processing option blank and the DBA Bypass Flag does not equal Y, the system automatically calculates the deduction amount. The amount that the system calculates might vary slightly from the actual amount that is stored for the employee in the previous payroll system.

The system does not calculate gross pay. You must enter the value of each DBA into the Gross Pay field. This value represents the amount of the DBA that is loaded into the payroll history. You must make sure to activate the DBA Bypass Flag when creating interim payments to ensure that if DBAs are set up for this employee in the JD Edwards EnterpriseOne Payroll system, they will not be calculated when interim payments are processed.

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