Master Pay Cycle Dates

If you use the dates from Master Pay Cycle, the system automatically populates the date information for the interim ID with the dates from the Master Pay Cycle. These dates are then used when creating interim payments within the interim ID. When you use Master Pay Cycle dates, you must ensure that those dates are updated to reflect the correct pay cycle. You can assign current pay cycle dates using the Roll Dates function from the Interim Payment Workbench, or you can allow the system to automatically roll the pay cycle dates forward when you process the regular payroll cycle. You must set up the processing options for the Payroll Cycle Workbench program (P07210) if you want the system to automatically roll the pay cycle dates during payroll processing.

If you specify that the system automatically rolls the pay cycle dates for the interim IDs forward, you must consider these system features:

• The system rolls dates forward for all interim IDs that have the same pay frequency as the payroll ID that is processed and that have a payment date that is less than or equal to the payment date of the payroll ID.

  For example, if you are processing a weekly payroll cycle, the system automatically rolls the dates forward for all interim IDs that are set up using a weekly Master Pay Cycle.

• The system changes the dates of all interim IDs that are rolled to match the dates that are used for the payroll ID.

  This example illustrates how the dates for interim IDs are changed when using this feature:

  • A semi-monthly interim ID is currently set up with work dates from January 1, 2007 through January 15, 2007.

  • The semi-monthly payroll that you are processing is set up to process work dates from January 16, 2007 through January 31, 2007.

    During the final update step of the payroll cycle, the system rolls the dates forward for the payroll ID and for all valid interim IDs, using the dates from the next Master Pay Cycle record associated with the payroll ID. Therefore, the work dates for the payroll ID and for all interim IDs for which the system rolls dates forward would be February 1, 2007 through February 15, 2007. Therefore, you should use this option only if you always want pay cycle dates for interim IDs and payroll IDs to match.

• The system attaches the user ID of the person that processes the payroll ID to all interim IDs that are rolled.

  Therefore, when you search on interim IDs using the Interim Payment Workbench, you must either enter the user ID of the person that processed payroll or leave the User ID field blank to locate interim IDs.

• The system only rolls interim ID dates during payroll processing if the Interim Only or Merge Interims options are selected for the payroll ID.

  If you process payroll and do not include interim payments, the system does not roll the dates forward for any interim IDs.