Optional Items

These processing options enable you to specify additional information to include in the auto-deposit tape file.

1. Enter Tape Processor's Name if different from Company Name

Specify the name of the ACH operator or sender. Typically, this is the name of the company or the entity for which you are creating an automatic deposit or pre-note transaction file. If you leave this processing option blank, the system automatically uses the company name.

2. Descriptive Date

Specify the date description to appear to the receiver of the automatic deposit or pre-note transaction file. This six-character code is used for descriptive purposes only and does not control the timing of fund deposits. Examples of possible entries for this processing option are 011305,01 05,JAN 13, and JAN 05.

Note: If you use the Offset Descriptive Days processing option, you must enter this date using the MMDDYY format.

3. Off Set Descriptive Date

Specify a date if you want the offset date formula to determine the date for the descriptive date. If you enter a number in this processing option, the system adds this number to the date in the Descriptive Date processing option. For example, if you enter 2 in this processing option, the actual descriptive date in the pre-note transaction file is the date in the Descriptive Date processing option plus 2. If you leave this processing option blank or if you enter 0, the system uses the date in the Descriptive Date processing option.

Note: For you to use this feature, the date in the Descriptive Date processing option must be in the MMDDYY format.

4. Reference Code for Auto Deposits

Identify user-defined information that is specific to the organization.

5. Company Entry Description (10 pos.)

Specify a 10-character description of the purpose of the file that you are sending. This code is used for information purposes only and does not affect the processing or calculation of automatic deposit or pre-note transaction records. Examples of codes that you might use are REG SALARY,BONUS PAY, or HOLIDAY.

6. Enter if Pre-Note is to be run in update or proof mode.

Specify the mode of processing when running the pre-note transaction program. When you run this process in proof mode, the system creates a report to display the changes that will be made. When you run this process in update mode, the system updates the F060116 and F065016 tables, changes the Pre-Note flag, and adds the auto deposit start date. Values are:

0: Proof Mode.

1: Update Mode.

Note: The R07235 is used to debit auto deposits from various accounts based on the employees home company and home business unit. For example, if an employee works at company 50, business unit 50, and the debit information is set up in the P07236 program, the ACH file that is created will use the information for company 50, business unit 50 (transit number, account number, and so on). However, you may want the ability to debit by payroll ID, regardless of what company or business unit an employee worked in. The Create Auto Deposit Tape File by Payroll Version (R07236) is used for this purpose. The R07236 program will not use any information from the Auto Deposit Instructions for Business Units (P07236) program; it relies only on the processing options. You can set up a payroll ID and, in print payment setup, choose the R07236 program and the version with the correct processing option information. The ACH file will now be created based on the R07236 version and not the employee's home company and home business unit.