Processing Changes-Only Pre-Payroll

After you complete pre-payroll processing, you should review the pre-payroll information. If you identify any errors in employee salary or timecard information, you must correct the errors and then rerun pre-payroll. To reduce computer-processing time, you can rerun pre-payroll for only those employees whose information you corrected. This type of processing is called changes-only pre-payroll processing.

You must run a changes-only pre-payroll when you make any of these types of changes to the employee records that were included in a pre-payroll:

• Revise employee information that affects the payment, such as home company, home business unit, annual salary, hourly rate, or marital status.

• Revise timecard information.

• Add, change, or delete an interim payment, based on the date of the interim payment.

After you run pre-payroll processing for the first time in a payroll cycle, you can process a changes-only pre-payroll without resetting the payroll ID. You cannot process a changes-only pre-payroll if you have already printed payments or if you have changed any of this information from the time that you processed pre-payroll:

• The selection criteria for the pre-payroll program version.

• The setup of a PDBA that affects one or more employees in the payroll cycle.

• The labor distribution, automatic deposit, or DBA instructions for an employee.

If you have printed payments or made any of these changes, you must reset the payroll ID and then rerun pre-payroll processing for all of the employees who are included in the payroll cycle. Resetting the payroll ID restores the employees' data to the way it was before you processed pre-payroll.

If you need to process a changes-only pre-payroll after you have printed payments, you must:

1. Reset the payment workfile.

2. Process the pre-payroll for the changes.

3. Print the payments again.

4. Rerun the payroll-cycle reports.

5. Process the pro forma journal entries.