Processing Pro Forma Journal Entries
Access the Payroll Journal Entries form.
- Submit Journals.
Select this option to submit journals.
- Expense Distribution Code
Enter the code that determines the general ledger date for labor and burden entries. Document types T2 and T4 are used to record labor and T3 is used to record burden. Values are:
1: Work Date. The general ledger date is the timecard work date.
2: Period Ending Date. The general ledger date is the pay period end date for the payroll cycle that is currently being run.
3: Cost Period. The general ledger date is the end of the accounting fiscal period for timecards with a work date in the prior period, and the general ledger date is the pay period end date for timecards in the current period.
- Accrual Factor
Enter the accrual factor that applies to payroll expenses and is normally used during a transition pay period in which all timecards are entered with a work date that is equal to the pay period end date. In this case, you can use the accrual factor (for example, 25 for 25 percent) to accrue a portion of payroll expenses in the previous month and defer the expense in the following month.
- Override Accounting Date
Enter the date on which the payroll-accounting journal entries are created. This date is the payment date unless you override it.
In payroll journal entries, the absolute override date is used as the general ledger date for all journal entries that are generated for this payroll cycle (labor, burden, and payment disbursement).
- Delete Previous Journal Without Regeneration.
Select this option if you are rerunning the journal entries step for this payroll cycle.
If you select this option, the system deletes the previous batch of journal entries and does not create new pro forma journal entries. However, the system can create pro forma voucher journal entries during the revision process if you select this option.
If you select this option, you must recreate pro forma journal entries after you complete the revision process, and before you process the final update step of the payroll cycle.
- Create All Journal Entries in Full Detail.
Select to create all payroll journal entries in full detail mode.
When you create the journal entries in full detail, the Payroll Journal Proof/Edit report includes detailed information, such as employee names and earnings. You can review the information before you post the journal entries.
Caution: Processing journal entries in full detail can significantly increase processing time. Also, when you post journal entries that have been created in full detail, all of the detailed information that is associated with those journal entries is included in the general ledger. For security reasons, and to maintain salary confidentiality, you should run journal entries in full detail only when researching errors in the payroll. Then, after you correct the errors, you should recreate journal entries without detail before you post them to the general ledger.- Do not create Payroll Journal Details (F05290)
Select to bypass the creation of payroll journal detail records in the WF - Payroll Journal (Detail) table (F05290).
If you select Create All Journal Entries in Full Detail, this option is disabled.
- A/P Integration (accounts payable integration)
Complete this field if you are integrating JD Edwards EnterpriseOne Payroll with JD Edwards EnterpriseOne Accounts Payable.
The A/P Integration field specifies the level of integration between the JD Edwards EnterpriseOne Payroll and JD Edwards EnterpriseOne Accounts Payable systems. Pro forma vouchers are created during the payroll journal entries step of the payroll cycle. Actual vouchers are created in the JD Edwards Accounts Payable system during the final update step. Values are:
N: No integration.
0: Create vouchers for both DBAs and taxes that have been set up with accounts payable integration.
1: Create vouchers only for DBAs that have been set up with accounts payable integration.
2: Create vouchers only for taxes that have been set up with accounts payable integration.
- Wage Attachment Invoice Date
Complete this field if you are integrating the JD Edwards EnterpriseOne Payroll system with the JD Edwards EnterpriseOne Accounts Payable system.
Enter a code that specifies whether the invoice date on the voucher is the payroll check date or the pay period end date. When the JD Edwards EnterpriseOne Accounts Payable system prints the payment for the payee, the system can print the invoice date on the check stub. The system fills the invoice date only for wage attachments. This feature is useful when the payee uses the employee's pay schedule to track payments. Values are:
Blank: Create the voucher with check date in the Invoice Date field. The invoice number will be blank.
C: Create the voucher with check date in the invoice date field. The invoice number will be the check date followed by the employee's case number.
P: Create the voucher with pay-period end date in the invoice date field. The invoice number will be the pay-period end date followed by the employee's case number.
- Run Accounts Payable Integration Only
Enter the code that enables you to rerun accounts payable integration without rerunning pay period journals. This code is typically associated with a check box. Values are:
0 (Selected): Run pay period journals and accounts payable integration.
1 (Cleared): Run accounts payable integration only.
- Separate Batch for DBAs and Taxes
Enter the code that indicates whether to separate DBA vouchers and tax vouchers into two batches. This code is useful when the payment schedule for taxes requires you to approve and post the batch to accounts payable at a much earlier date than DBAs (or vice versa). This code is typically associated with a check box. Values are:
0 (Cleared): Create one batch for both DBA vouchers and tax vouchers.
1 (Selected): Create two batches, one for DBA vouchers and one for tax vouchers.