Setting Up Debit Account Information for Automatic Deposits

Access the Account Setup Instructions form.

Bank Transit Number

Enter the payment routing number for the employee's financial institution. This number is on the employee's check or deposit slip. It is located between the MICR colons (:) at the bottom of the check. If you change this number for an employee, the system creates a pre-note for the employee's next auto-deposit.

Bank Account Number

Enter the employee's unique account number at the financial institution. You can obtain the number from the MICR line of a voided check or a deposit slip from the employee's account. You must include dash cue symbols in the field. However, they are recorded in a translated mode as a hyphen. You can also obtain account numbers from other sources, such as passbooks or debit cards.

When transcribing information, left justify and enter only numbers (0 through 9), alphabetic characters (A through Z), and hyphens (-). If less than 17 characters are required, leave the unused spaces blank. Spaces left within the depositor's account number are ignored when the paperless entry is prepared. For example, 0123 4 56789 appears as 0123456789 in the entry record, and 0123-4 56789 appears as 0123-456789.

If you change this number, the system automatically pre-notes the employee's auto-deposit record again.

Auto Deposit Company Identification

Enter the ten-character, alphanumeric code that identifies the originator of a file. You must include this code on all prenotification records and on each entry that is initiated pursuant to such prenotification. The company ID can begin with the ANSI one-digit Identification Code Designators (ICD), followed by the identification number. The ANSI identification numbers and related ICDs are:

1: IRS Employer Identification Number (EIN)

3: Data Universal Numbering Systems (DUNS)

9: User Assigned Number

Immediate Destination for AutoDeposit

Enter the ten-character code that specifies the routing number of the ACH operator or receiving point to which the pre-note file is being sent. This code begins with a blank in the first position, followed by the four-digit Federal Reserve Routing Symbol, the four-digit ABA Institution Identifier, and the check digit (bTTTTAAAAC).

Immediate Origin for AutoDeposit

Enter the ten-character code that specifies the routing number of the ACH operator or the sending point that is sending the pre-note file. This code begins with a blank in the first position, followed by the four-digit Federal Reserve Routing Symbol, the four-digit ABA Institution Identifier, and the check digit (bTTTTAAAAC).

Batch Number

Enter the batch number that is assigned to the auto-deposit that is included in the workfile build.

SCC (service class code)

Enter the code that identifies the general classification of dollar entries to be exchanged. This standard is used to facilitate transmission of data between organizations. ACH entries that are required for payroll deposits use these service class codes:

200: ACH entries mixed debit and credits.

220: ACH credits only (batch format).

225: ACH debits only (batch format).

At present, only the use of class 200 is recommended.

Discretionary Data

Enter codes that are of significance only to the company. This field enables specialized handling of all subsequent entries in the batch. No standardized interpretation exists of the value that you enter by the banking system.

File ID Modifier (file identification modifier)

Enter the code in the file header record that the system uses to distinguish multiple files that were created on the same date and among the same participants. Values can include only uppercase characters A–Z and numeric characters 0–9.

Header Record for Auto Deposits

Enter the code that identifies the first physical records on magnetic tape files. The header record identifies the data file and provides security and control information that is relative to that file.

Trailer Record for Auto Deposits

Enter the code that identifies the trailer record for auto-deposit tape files. This code is used for magnetic tape files only. It represents the last physical records for each file. The trailer record identifies the data file and tape volume and provides the checking mechanism for processing verification (that is, block counts).