Understanding Online Payroll History Information
Each time that you process a payroll cycle, the system creates historical records of employee earnings, taxes, and DBAs. You use historical information to answer employee questions about earnings and tax information, to print historical and government reports, and to process year-end forms for employees. You can verify whether this information is correct and revise it accordingly.
Payroll history programs should have the highest possible level of system security. Be aware of this information when you manually revise payroll history:
The system does not update the JD Edwards EnterpriseOne General Accounting system. You must manually enter the appropriate journal entries.
The system does not create an audit trail of the changes that you enter when you revise payroll history manually.
The totals in the summary tables do not equal the totals in the detail tables unless you update all tables. If you manually update history tables, you must, at a minimum, update the detail table. After you update the detail tables, you must process all related repost programs to update the changes in the detail tables to the summary tables. If you update the summary tables alone, running a repost will delete all changes to the summary tables. Contact JD Edwards Technical Support for assistance with manually updating history tables and processing repost programs.
For information about an employee's earnings and deductions, you can review PDBA balances online for any employee with payment history. This type of history is called transaction history. You can review transaction history by payroll month (based on payment dates) or by calendar month (based on work dates). You can review pay types by payroll month history only.
You can review PDBA history at both summary and detail levels. This table shows the PDBA summary tables and their corresponding detail tables:
Summary Table |
Detail Tables |
|---|---|
F06146 |
|
F06145 |
F0719 |
F06156 |
|
You can review a variety of PDBA history information. For example, you can:
Review PDBA history by payroll month.
Review DBA history by calendar month.
Review detail history for pay types.
Review detail history for DBAs.
When you review payroll history, you might discover errors that you need to correct. If you have the necessary security permissions, you can manually revise payroll history to correct the errors.
To ensure an audit trail, you should revise payroll history using interim payments.