Understanding Vouchers
After you set up the JD Edwards EnterpriseOne Payroll system to integrate with the JD Edwards EnterpriseOne Accounts Payable system, the JD Edwards EnterpriseOne Payroll system creates vouchers during the payroll cycle. When you integrate the JD Edwards EnterpriseOne Payroll and JD Edwards EnterpriseOne Accounts Payable systems, you do not need to make a separate request for vouchers for payroll payees.
During pre-payroll processing, the system uses the information that you entered when you set up accounts payable integration to determine which deductions, benefits, and accruals (DBAs) require vouchers and who the payees are for those vouchers. The system stores this information in the F0709 table.
During the journal entries step of the payroll cycle, the system uses the information that you entered when you set up accounts payable integration to determine which tax transactions require vouchers and who the payees are for the vouchers.
The system creates pro forma vouchers for both the DBA and the tax transactions and stores the pro forma vouchers in a batch. The system also creates pro forma journal entries for other types of payroll transactions and stores them in a separate batch. Each pro forma voucher is assigned a voucher number. Consider this information about voucher numbers:
If the voucher is not for a wage attachment, the voucher number includes the payroll ID (identification), the time that the voucher was created, and the edit transaction number.
The edit transaction number is unique for each voucher and is used to avoid duplicate voucher numbers.
If the voucher is for a wage attachment, the voucher number is the date and the wage attachment case number.
Each batch has a unique batch number. For vouchers, you can create one batch for DBA vouchers and a separate batch for tax vouchers. This method enables you to post journal entries for DBA vouchers separately from journal entries for tax vouchers. If you prefer, you can store the DBA and tax vouchers in the same batch.
The batch of pro forma journal entries for other payroll transactions contains document types T1 through T6. The Payroll Journal Proof/Edit report (R05229) lists these document types.
During the journal entries step of the payroll cycle, the system creates the vouchers and places them in these tables in the JD Edwards EnterpriseOne Payroll system:
Table |
Description |
|---|---|
F07490 |
This table lists, by employee, all of the DBA and tax transactions that require vouchers. |
F07491 |
When the system updates this table, it summarizes the information in the F07490 table and creates pro forma vouchers. These vouchers have document type T7. The system uses the voucher summarization rules that are set up for the payee. If no rules exist, the system uses the default rule 00. |
F07492 |
This table contains control information about the vouchers, such as the number of vouchers in the batch. |
The system does not automatically post the journal entries for vouchers. You must run a separate program to post them.
Before you process the final update, you should review the pro forma voucher information, make any necessary corrections, and then rerun the journal entries.
If errors occur when the system creates the actual journal entries during final update, the system sends messages to the queue in the employee work center. You must correct these errors before you can post the journal entries for vouchers.