Creating a Timecard Accumulator Rule

Describes the purpose of the accumulator rule. For example, if the rule is to calculate overtime for time worked over eight hours per day, a descriptive name might be Daily Over Eight.

Enter the number of days to add up hours on timecards for calculating overtime.

This field works with the Overtime Hours field. Enter the period of time, in days, during which time can accumulate before overtime is calculated. Any time worked during this period that is over the number of hours that you enter in the Overtime Hours field is changed to overtime as a result of the rule. For example, if you are creating an accumulator rule to pay employees time-and-a-half for time worked over eight hours per day, the Accumulator Period field should contain a value of 1, and the Overtime Hours field should contain a value of 8.

Note: Because accumulator rules accumulate time worked by day before charging excess time to overtime, you track employee time on a daily basis; otherwise, accumulator rules do not work correctly.

Enter a limit above which any hours accumulated will be considered overtime.

This field works with the Accumulation Period field to determine which hours are considered overtime hours. Enter the number of accumulated hours over which any excess time that is worked during the accumulation period is considered overtime. For example, if you are creating an accumulator rule to pay employees time-and-a-half for time worked over eight hours per day, the Overtime Hours field should contain a value of 8, and the Accumulator Period field should contain a value of 1.

Enter a code that identifies where the system will charge overtime.

The Charge To Method specifies how the system creates and changes timecards for overtime. It does specify how the system directs overtime-related labor and expenses to accounts within the general ledger. Unless the processing options are set to copy the account information from the original timecards, the system uses the AAIs that have been defined for the organization to determine general ledger account information and instructions.

Enter a code that indicates whether timecards that are created by a rule contain a new pay type or retain the same pay type as the original timecard. The system uses this pay type to create the overtime timecards. You might want to use a pay type with a description that indicates the purpose of the payment. Values are:

1: Contains a new pay type.

0: Retains the same pay type as the original timecard.

Enter a code that indicates whether timecards that are created by a rule contain a new hourly rate or retain the same hourly rate as the original timecard. If you select this option, enter a rate or a formula to calculate the hourly rate. If you do not select this option, the new timecard retains the same hourly rate as the original timecard.

Select to enable the detail area. You must enter into the detail area the specific pay types to include in the basis of calculation for the adjustment. For example, if the new timecards should be based only on regular and overtime hours, you would enter the pay types that you use for regular and overtime pay into the detail area.

Select to enable the detail area below the inclusion options. You must enter into the detail area the specific pay type to include in the basis of calculation for the adjustment. For example, if you want only regular time hours to be included in the calculation, and all of the regular pay types are in a pay type category called Regular, you would enter Regular in the detail area.

Select this option for the system to create the adjustment using all eligible timecards within the specified date range as the basis of calculation. The detail area after these options is hidden if you select this option.

Select this option to enable the detail area. You must enter the select statements to determine the group of timecards to which the Overtime is to be applied.