Creating Retroactive Pay Rules

You create a retroactive pay rule to specify information (such as the appropriate hourly rate, number of hours worked, and pay types) that the system uses to calculate retroactive pay for an employee group. You can save and reuse retroactive pay rules. For example, instead of creating timecards manually each time that you have to retroactively pay employees, you can create a retroactive pay rule once and reuse it as needed. When you create a retroactive pay rule, you must assign an employee group.

When adding a retroactive pay rule, you can select the option Select Groupto specify the group of timecards to display. You can enter select statements to select the fields from the F0618 table.

Note: You can select the fields in the F0618 table as all the fields of F0618 exist in F06116 but not vice versa. Also, the F186704 table stores the select statements.

When you reuse the retroactive pay rule, you can use the existing group or change to another employee group.

The system creates timecards for retroactive pay based on the information that you enter in the retroactive pay rule. To successfully process retroactive pay rules, the system requires this information:

The employees that you want to process, which you specify by attaching one or more employee groups to the retroactive pay rule.
The period that you want to process, which you specify by selecting starting and ending work dates.
The system uses the date range to locate current and historical timecards, which are used as the basis for the new retroactive pay timecards.
The elements that create new timecards, which you specify by selecting a new work date, new pay type, new hourly rate, new hours worked, or no hours on timecard.
The timecards to include (based on pay type) for the basis of the retroactive pay calculation, which you specify by selecting all pay types, a specific list of pay types, or a pay type category.

You can change any original option, including the employee group that is assigned to the retroactive pay rule. Changes that you make to retroactive pay rules affect all batches of timecards that are processed after the change, but do not affect batches of timecards that you already processed.

You can delete retroactive pay rules from the Retroactive Pay Rules program if the retroactive pay rule does not have any batches of timecards that are pending approval. Before you can delete a retroactive pay rule, you must approve or cancel any batches of timecards on which it is based and then delete the associated header records for the timecards. If the retroactive pay rule has a batch of timecards with which it is associated, the system displays an error message and prevents you from deleting it.