1. Time and Labor Implementation Guide
  2. Equipm Bill

Equipm Bill

Access the Equipm Bill tab.

Equipment Worked

Enter an identification code for an asset that you can enter in one of these formats:

1: Asset number (a computer-assigned, 8-digit, numeric control number).

2: Unit number (a 12 character alphanumeric field).

3: Serial number (a 25 character alphanumeric field).

Every asset has an asset number. You can use a unit number and a serial number to further identify assets as needed.

If this is a data entry field, the first character that you enter indicates whether you are entering the primary (default) format that is defined for the system or one of the other formats. A special character (such as / or *) in the first position of this field indicates the asset number format that you are using. You assign special characters to asset number formats on the fixed assets system constants form.

Equipment Rate Code

Enter a UDC (00/RC) that indicates a billing rate, such as DY for daily, MO for monthly, and WK for weekly. You can set up multiple billing rates for a piece of equipment.

If you leave this field blank, the system searches for a valid billing rate in this sequence:

  1. F0901 table.

    This table contains the most detailed rate information. You can assign multiple rates for a job. For example, you can set up separate rates for different equipment working conditions.

  2. F08001 or F0006 tables.

    This table contains less detailed rate information than the Account Ledger Master. You can only set up a single rate for a job based on this table.

  3. F1302 table.

    This table contains the least detailed rate code information. The system searches this table according to the criteria you establish when setting up the table.

Equipment Object Account

Enter a code that describes the equipment object account. Use this field to indicate the object account to which you want the system to distribute equipment utilization charges. If you leave this field blank, the system uses a default value from the Payroll Accounting tables. You can override this value on individual timecards.

Billing Rate

Enter the dollar amount for the equipment billing rate. Each equipment item can have numerous billing rates based on the rate code. The equipment billing rate can consist of up to ten different rates. For example:

Billing Rate = 100 USD

  • 20 USD = Rate 1 (Ownership Component)

  • 50 USD = Rate 2 (Operating Component)

  • 25 USD = Rate 3 (Maintenance Component)

  • 5 USD = Rate 4 (Other Costs Component)

The Equipment Time Entry program provides for the entries of debits or charges to specific cost accounts using the total billing rate (for example, 100 USD).

When these entries are posted to the general ledger, credits are recognized in revenue accounts for each of the rate components. This enables you to separate portions of the equipment billing by type of cost. You do not need to use the rate components concept unless it is appropriate to the business. Also refer to data item ERC: Equipment Billing Rate.