Journal Entry Setup by AAI Table
For journal entries to be calculated correctly, you must set up the correct journal types in each Automatic Accounting Instruction (AAI) table. These tables list all of the journal types that you must set up to process time and labor journal entries completely.
This table lists all of the AAI tables, and their corresponding numbers. For example, the Debit-Labor/Billing/Equipment table is table 1. These numbers are used in the subsequent tables to specify the AAI table in which you must set up each journal type.
AAI table numbers are:
AAI Application Name |
Application Number |
|---|---|
Debit-Labor/Billing/Equipment |
Table 1 |
Debit-Burden/Premium - Labor Dist |
Table 2 |
Credit-Cash Bank Account |
Table 3 |
Credit-Liabilities |
Table 4 |
Credit-Labor Billings |
Table 5 |
Dr/Cr - Accruals/Clearing |
Table 6 |
These tables list the journal types that must be set up for each type of payroll journal entry. The tables are organized by journal entry document type (T1 though T7), and include this information for each journal type:
Description - The name of the journal type.
AAI Table - The specific AAI table where you must set up the journal type.
Entry - This specifies whether the journal type is used to create debit or credit journal entries.
This table lists the T-1 payroll disbursement journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
AL |
Actual Liabilities (Deductions, Benefits) |
4 |
Credit |
AT |
Actual Taxes |
4 |
Credit |
AW |
Accrued Wages |
6 |
Debit |
CF |
Burden Offset (Clearing) - Fringe |
6 |
Debit |
CT |
Burden Offset (Clearing) - Taxes |
6 |
Debit |
DP |
Disbursed Amount (Computer Checks) |
3 |
Credit |
DA |
Disbursed Amount (Auto Deposit) |
3 |
Credit |
This table lists the T-2 payroll distribution journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
AW |
Accrued Wages |
6 |
Credit |
FB |
Flat Burden Expense |
2 |
Debit |
FC |
Flat Burden Offset (Clearing) |
6 |
Credit |
LD |
Labor Distribution Straight Time |
1 |
Debit |
PR |
Labor Distribution Premium Time |
2 |
Debit |
This table lists the T-3 actual burden journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
CF |
Burden Offset (Clearing) - Fringe |
6 |
Credit |
CT |
Burden Offset (Clearing) - Taxes |
6 |
Credit |
BF |
Fringe Burden (Benefits & Accruals) |
2 |
Debit |
BT |
Tax and Insurance Burden |
2 |
Debit |
This table lists the T-4 labor billing distribution journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
RD |
Labor Billing (Recharge) Distribution |
1 |
Debit |
RO |
Labor Billing (Revenue) Offset |
5 |
Credit |
This table lists the T-5 equipment distribution journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
ED |
Equipment Billing Distribution |
1 |
Debit |
EO |
Equipment Billing (Revenue) Offset |
See note. |
Credit |
This table lists the T-6 payroll accruals/deferrals entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
AW |
Accrued Wages |
6 |
Credit |
CF |
Burden Clearing - Fringe |
6 |
Debit |
CT |
Burden Clearing - Taxes |
6 |
Debit |
FC |
Flat Burden Clearing |
6 |
Credit |
IC |
Inter-Company Settlements |
6 |
Debit & Credit |
This table lists the T-7 payroll voucher journal entries:
Journal Type |
Description |
AAI Table |
Entry |
|---|---|---|---|
AL |
Actual Liabilities (Deductions, Benefits, and so on) |
4 |
Debit |
AT |
Actual Taxes |
4 |
Debit |