1. Time and Labor Implementation Guide
  2. Overtime Rule Sets

Overtime Rule Sets

You create an overtime rule set to define an ordered group of overtime rules that the system uses to calculate overtime for a specific batch of timecards and employee group. You can include one overtime rule set within another to eliminate the need to re-create a rule set for multiple overtime calculations. When you create a rule set, you must specify these items before creating and sequencing overtime rules:

  • The employee group that contains the employees to whom the overtime rule set applies.

  • The dates for which employees should receive overtime pay.

You can process an overtime rule set for each pay period; however, you must change the date range before you do so. You can also reuse an overtime rule set for different groups of employees. To do so, you change the employee group before you process the rule set.

After you create an overtime rule set, you need to create the overtime rules that provide the system with the criteria that it uses to calculate overtime. Any combination of overtime rules is acceptable in overtime rule sets. The system processes overtime rules in the order in which you specify them in the overtime rule set.

You can create or delete overtime rules at any time. Changing the order of overtime rules or including additional overtime rules does not affect current or past batches of timecards.

You can change any original option, including the employee group that is assigned to the rule. Changes that you make to overtime rule sets affect all batches of timecards that are processed after the change, but do not affect batches of timecards that have already been processed.

You can delete an overtime rule set if the overtime rule set has no batches of timecards that are pending approval. Before you can delete an overtime rule set, you must approve or cancel any batches of timecards on which it is based, and then delete the associated header records for the timecards. The system verifies that no batches of timecards depend on the overtime rule set before it enables you to delete the rule set. If the overtime rule set has a batch of timecards with which it is associated, the system displays an error message and prevents you from deleting the overtime rule set.