Setting Up a Leave Verification Rule

Leave Verification Set

Enter a code that identifies a group of leave verification rules that are grouped together for processing on any given application that validates leave time entry.

Employee Group Name

Enter a user-defined name for an employee group.

Leave Type

Enter a value that describes the leave time that an employee takes or requests. The system allows you to select only non-medical type of leave or substituted medical leave types such as Substituted Sick, Substituted Vacation and Substituted Other.

Available Balances

Select an option that controls how the system responds when an employee enters a request for leave or leave taken. If you enter any editing option, employees can take only available leave. This value is in effect for all pay types that are set up to use leave tracking. The system stores this information in the F069116 table. Values are:

Do Not Perform Editing: Do not verify available leave balances.

Edit Available, Error: Verify available leave balances. The system displays a hard error if insufficient balances exist.

Edit Available, Warning: Verify available leave balances. The system displays a warning message if insufficient balances exist.

Edit Avail + Accrued, Error: Verify available leave balances. Employees can use available balances plus accrued balances. The system displays a hard error if insufficient balances exist.

Edit Avail + Accrued, Warning: Verify available leave balances. Employees can use available balances plus accrued balances. The system displays a warning if insufficient balances exist.

Partial Days Allowed

Select an option that controls how the system responds when an employee enters time on a timecard that is not equal to the employee's standard work hours per day. Values are:

Partial Days Allowed: Partial days are allowed.

Hard Error for Partial Day: Partial days are not allowed. The system displays a hard error results when an employee enters a partial day.

Warning for Partial Day: Partial days are not allowed. The system displays a warning when an employee enters a partial day.

Note: The system does not allow you to enter a value in this field if you have selected leave types as FMLA sick, vacation, or other.

Allow Leave Request Pay In Advance

Specify whether a particular leave type may be requested to be paid in advance through Employee Self Service Time Entry or Employee Leave Request. If you select this option, the system allows payment in advance.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Certificate Rule Code

Enter a code (UDC 07/S3) that specifies how timecards that exceed sick certification rules are validated and processed within the payroll system. Values are:

Blank: No sick certificate rules validation.

1: Process sick certificate rules validation.

If rules state that sick certificate requirements are met, mark timecard as requiring sick certificate and pay timecards in payroll regardless of whether sick certificate has been received.

2: Process sick certificate rules validation.

If rules state that sick certificate requirements are met, mark timecard as requiring sick certificate and do not pay until timecard is updated that the sick certificate has been received.

Note: The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Event Definition

Enter a code (UDC 07/VS) that defines a sick event for a given sick certificate rule. Values are:

Blank: Any occurrence of leave time on a given day constitutes a sick event.

1: Any occurrence of leave time on a given day greater than or equal to X hours constitutes a leave event.

Note: X is the number of hours set up in the data item Sick Event Hours Definition (SEHD).

2: An aggregate number of hours constitutes a sick event.

To get a whole number representative of leave events, divide total hours of all sick time by X hours.

Note: X is the number of hours set up in the SEHD data item.

3: An amount of hours greater than or equal to the employee's standard hours per day constitutes a sick event.

4: An aggregate amount of hours equal to an employee's standard hours per day constitutes a sick event.

To get a whole number representative of leave events, divide the total hours of all sick time by the standard hours.

Note: The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Event Hours Definition

Enter a numeric value that the system uses to define Sick Event Codes (SEVD) 1 and 2. Values are:

Rule Code 1: Any occurrence of X number of hours in a day constitutes a sick event.

Rule Code 2: Every accumulation of sick leave time equal to X hours constitutes a single leave event.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Event Time Period

Enter a code (UDC 07/TP) that defines a sick event for a given sick certificate rule. Values are:

Blank: The current calendar year.

1: The current anniversary year.

2: The current fiscal year.

3: A number of rolling months.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Event Past Months

Enter a numeric value that indicates the number of past months the system uses to determine the number of sick events an employee has reported. To determine the total number of sick events, the system takes the current evaluation date and searches past the specified number of months.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Certificate Total Events

Enter a number that specifies the total events in a year that the organization allows an employee to take before requiring a sick certificate.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.

Sick Certificate Consecutive Events

Enter the number of consecutive sick days that an employee can take for a given leave occurrence before the organization requires a sick leave certificate.

The system does not allow you to enter a value in this field if you have selected leave types as FMLA Sick, Vacation, or Other.