Setting Up Global Leave System Controls

Access the Leave Administration Setup form.

Available Balances

Enter a code that controls how the system responds when an employee enters a request for leave or leave taken. If you enter any value other than 0 (zero), employees can take only available leave. This value is in effect for all pay types that are set up to use leave tracking. This information is stored in the F069116 table. Values are:

0: Do not verify available leave balances.

1: Verify available leave balances.

A hard error results if insufficient balances exist.

2: Verify available leave balances.

A warning message results if insufficient balances exist.

3: Verify available leave balances.

Employees can use available plus accrued balances. A hard error results if insufficient balances exist.

4: Verify available leave balances.

Employees can use available plus accrued balances. A warning results if insufficient balances exist.

Timecard Creation

Enter a code that specifies whether leave administration creates timecards for approved leave requests. The system can automatically create timecards in either the F06116Z1 or the F06116 table. The system uses the F06116Z1 table to upload timecards into the systems' live time entry table. You would typically use this table with employee self-service time entry programs. Values are:

0 or Blank: Do not automatically create timecards when leave requests are approved.

1: Automatically create timecards in the F06116Z1 table.

2: Automatically create timecards in the F06116 table.

Resource Scheduling

Enter a code that determines whether resource scheduling software is enabled. If resource scheduling software is enabled, this value also controls whether approved leave requests are copied into the resource scheduling module. Values are:

0: Resource scheduling is not active; do not update leave request information.

1: Resource scheduling is active; update leave request information.

Leave Validation Location

Enter a code that determines the table where the system verifies available leave balances. Values are:

0: F06146 table.

1: F06147 table.

Medical Leave

Enter a code that the system uses to enable or disable medical leave software (FMLA or an international equivalent). Enabling medical leave enables the human resources department to use additional programs to track detailed information about employee medical leave requests. If you do not enable this feature, employees can still enter medical leave requests and managers can still review, approve, or decline those requests. However, without the Medical Leave feature, company personnel will not have access to these additional tracking programs. Values are:

0: Disable.

1: Enable.

Minimum Hours

Enter the number of hours an employee must work in a year before he or she is eligible for medical leave.

FMLA Annual Limit (family medical leave act annual limit)

Indicates standard number of hours that are available for an employee to take as FMLA leave within a one-year period, based on 2080 hours. Employees working less than 2080 hours per year are allowed a portion of these hours.

ESS FMLA Substitution (employee self-service family medical leave act substitution)

Enter a code that determines whether employees can use accrued vacation and sick pay when taking medical (FMLA) leave. Values are:

0: Employees cannot use vacation and sick balance for FMLA.

1: Employees can use vacation and sick balances for FMLA.

Medical Leave Months

Indicates the number of months after initial employment that an employee must work before he or she is eligible for medical leave. You should contact the Federal and State department offices that are responsible for labor regulations to verify that the information that you enter in this field is accurate.

Substitution Accrual Type

Enter a value from UDC table 06/SV that identifies the accrual type associated to the other substitution that you can specify in the FMLA Leave Substitution Rules (P07603) program.

Calendar Year,Defined Date Range, and 12 Month Revolving

Enter a code that specifies a date range for checking FMLA eligibility. You can base the date on a calendar year, a fixed and defined date range, or a 12-month period before or after leave begins as the 12-month period. Values are:

0: Calendar year (January 1 through December 31).

1: Fixed date range (defined by user).

2: 12-month revolving range (the previous 12- month period from the leave begin date).

3: 12-month period forward from date of initial FMLA leave request date. If 12 months passes between FMLA leave dates, the first day of the new request becomes the initial leave date.

Defined Begin Date

Indicates the beginning date of leave time.

Defined End Date

Indicates the ending date of leave time.