Setting Up Journal Summarization Rules
Access the Revise Payroll JE Summarization Rules form.
- Object Account
Enter the Object account number where summarization is to begin within the Business Unit or Company specified.
- Beginning Obj. Acct. (beginning object account)
Enter the Object account number where summarization is to begin within the Business Unit or Company specified.
- Ending Obj. Acct. (ending object account)
Enter the Object account number where summarization is to end within the Business Unit or Company specified.
- Sum. Code (summary code)
Enter a value for a rule. The rules tell the system how to summarize the pro forma entries before creating the actual journal entries. The system looks for all documents that have the same value and summarizes them into one journal. Values are:
1: Full summary
The system looks for the same values for:
Business unit
Object
Subsidiary
Subledger
Subledger type
Fiscal year
General accounting period number
Equipment or asset number
Document type
Journal reference
Also consider data item PRJE.
First description in the journal entry: Document description
Second description in the journal entry: Blank
2: Same as Rule 1 and include pay type.
First description in the journal entry: Document description.
Second description in the journal entry: Pay type.
3: Same as Rule 1 and include pay type, job type, and job step.
First description in the journal entry: Document description.
Second description in the journal entry: Pay type.
4: Same as Rule 1 and include pay type, job type, job step, and employee.
First description in the journal entry: Employee name.
Second description in the journal entry: Pay type.
5: Do not summarize
First description in the journal entry: Document description.
Second description in the journal entry: Time entry comment and pay type.
6: Do not summarize and include employee name.
First description in the journal entry: Employee name.
Second description in the journal entry: Time entry comment and pay type.