Submitting Timecard Templates for Processing

When you submit a timecard template for processing, the system creates a batch of timecards for the employee group that is associated with the timecard template. The timecards in this batch are created in the F06116 table with a status of Pending Approval. You cannot include timecards with a pending status in a payroll cycle. You should review these timecards and revise them if necessary. When you are satisfied that the timecards are correct, you can approve the batch. When you approve the batch, the system removes the Pending Approval status. If you cancel the batch, the system removes the timecards from the F06116 table. You must approve the batch before you can process the timecards in a payroll cycle.

Note:

You can change any original option, including the employee group that is assigned to the template. Changes that you make to timecard templates affect all batches of timecards that you process after the change, but do not affect batches of timecards that have already been processed.

You can delete a timecard template from the Timecard Templates program if the template has no batches of timecards that are pending approval with which the batches are associated. Before you can delete a timecard template, you must approve or cancel any batches of timecards on which the template is based, and then delete the associated header records for the timecards. If the timecard template has a batch of timecards with which it is associated, the system displays an error message and prevents you from deleting it.