Understanding Employee Rates on Timecards

When you enter time for an employee, you typically do not need to enter an hourly pay rate. The system derives the hourly rate in this sequence using the information that is entered and stored in these programs and tables:

1. Speed Time Entry and Time Entry Floods (P051121 and P051191, respectively) - Hourly rate

   The value in the Hourly Rate field is used as it is entered on the time entry forms for P051121 and P051191.

2. Union Rates Master Revisions (P059121) - Union and Job type

   This information is stored in the F069126 table.

3. Employee Occupational Pay Rates (P050231) - Job type and Job step

   This information is stored in the F060146 table.

4. Employee Master (P0801) - Hourly rate

   This information is stored in the F060116 table.

Unless you set up the processing options differently, the system uses this sequence to derive an employee's hourly rate. For each employee, the system begins its search with the time entry programs and stops when it finds an hourly rate. To override an employee's system-supplied hourly rate for a timecard, you can enter the hourly rate on a time entry form.

If you change the pay rate for an employee on the Employee Information form after entering time for that employee, you must revise the timecard and remove the value from the Override/Rate field. The system obtains the new rate and recalculates the gross pay for that timecard.