1. Time and Labor Implementation Guide
  2. Understanding Employee Schedule Administration

Understanding Employee Schedule Administration

You can use the Employee Schedules program (P07311) to review, edit, and manage schedules. You can search for schedules and add, edit, or delete activities within a schedule. When you view an employee schedule, you can click any day or time on the schedule calendar control and the software displays the Edit Activity program (P01302). When you click Save and Close, the system returns to the Employee Schedule form and displays the changes.

From the Employee Schedules program, you can select menu options to:

  • Create a new employee schedule.

  • Assign a schedule to a group of employees.

  • Review and edit employee schedule calendars.

  • Manage group schedule calendars.

  • Manage holiday schedule calendars.

  • Work with calendars.

You can also select either of these options from a separate menu to perform actions on a selected record:

  • Edit Employee Details

    Use this option to display the Employee Master program (P0801) where you can update employee information.

  • Edit Schedule Definition

    Use this option to display the Calendar program (P01311), where you can define and edit calendar information for the selected individual employee calendar.

To help manage employee scheduling and ensure that all employees are included, an administrator might periodically run the Check for Employees Without Schedules report (R07311E). The administrator can use this report to identify employees who have either been missed in the initial setup or who have been hired since the setup was performed. Running this report is particularly important when you want to generate timecards from schedules. The administer can create individual schedules where necessary and include them for timecard generation.

When your organization uses employee scheduling, you can save substantial time preparing for periodic payrolls by running the Generate Timecards from Schedule program (R07311). When you run this program, the system creates a timecard for each activity in the schedule, cross-references pay types, and creates a timecard for scheduled hours. The Generate Timecards from Schedule program uses the same data selection parameters as the Pre-Payroll Processing program (R07200). You can use this approach to track time and generate pay instead of manually entering timecards.

See JD Edwards EnterpriseOne Time and Labor Reports: A to Z.