Understanding Leave Administration
Managers can review pending leave requests from the work center and then approve or decline them, or indicate whether a leave request is under review. You can also use the Manager Self-Service Leave Review program (P076311) to review leave requests and leave trends. Administrators can use the Leave Inquiry and Management program (P07640) to perform inquiries and manage leave information.
The system enables managers to see the paid and unpaid proportions of the leave request at the time of an FMLA leave approval.
Because managers can view all pending and historical leave requests for their employees in P076311, they can also identify potential issues and make more informed decisions about pending leave requests. When a manager enters a decision for a pending request, the system automatically sends a response to the employee work center that notifies the originator of the request about the status of the pending leave request.
You can specify the leave requests by entering any combination of these criteria:
Employee address number
Leave status
Leave type
Leave dates
Leave request number
(Release 9.2 Update) Delegate (Use this option if you are a delegate assigned by another manager. By choosing this option, you can see the records for leave requests received by the manager who assigns you as a delegate).
Review the Leave Status field before selecting a leave request record on the first form. If the status for a given request is anything other than P (pending), you cannot enter changes to the record.
If the system is set up to automatically create timecards, you can change an approved leave request by entering changes to the timecard. If you delete a leave request record, the system automatically removes the associated timecard. When you delete a timecard that is associated with a leave request, the system automatically removes the associated leave request.
Managers can use this program to review and approve leave requests on a day-by-day basis rather than approving or rejecting entire requests spanning multiple days. However, for medical requests, managers can approve only at one level that is the highest node level for the leave request. This means that for medical leave requests, managers need to either approve or decline the entire request.
When you respond to a leave request, you can select one of these options:
Approved
Currently taking
Declined
Leave taken
Pending
You can review comments that an employee enters and also enter comments to explain the response. Although you can enter text to accompany any response, you typically enter an explanation when you deny a request or assign a pending status to a request.
If an employee makes a change to a leave request after it has been approved, the system forwards only the changed portion of the request to the manager for approval. If the additional part of the leave request is also approved, the system deletes the initial leave request and replaces it with an updated request that reflects both the initial request and the changes. For example, assume that an employee originally requested eight hours of leave on January 30 and submitted the leave request for approval. After the manager approved the request, the employee decided to request an additional eight hours of leave on January 31. In this example, the manager would receive a new request, with the same request number, asking for approval for the additional eight hours. At this point, these leave requests, with the same leave request number, are in the system:
An approved request for the original eight hours.
A pending request for the additional eight hours.
If the manager approves the additional request, the system deletes both the original request and the new request, and then creates a single request for 16 hours using the original leave request number. If the manager did not approve the request, the two original records remain in the system but with different statuses.
The Manager Self-Service Leave Review program displays information from and records information into the F07620 table. Changes that you enter into the program can also affect these tables:
F06116
F06116Z1
An employee delegate of the manager can also approve leave requests using the Manager Self-Service Leave Review Program(P076311).
See the JD Edwards EnterpriseOne Applications Human Capital Management
Self-Service Implementation Guide for information on how to setup delegates.