Understanding Leave Requests

Employees and managers can use global leave administration for planning, requesting, and approving leave requests. You can use the Employee Leave Request program (P07620) to plan and request leave time. In addition, you can review or update previously requested leave time and review existing leave balances.

When they use this web-based program, employees navigate through a series of forms that provide an intuitive approach to enter leave request information. Upon completion of the planning stage, employees can use this program to submit leave requests to their managers.

Employees can enter requests for medical or nonmedical leave. Leave types are user defined. When an employee enters a request for medical leave, the system prompts the employee to enter additional information about the leave time that is being requested. Because this information might be considered personal and private, medical requests can be submitted directly to the human resources department.

For all type of leave, employees can enter comments about the leave request in the Leave Explanation/Comments field. The system saves all comments in the F07630 table. Employees can view historical comments by using a Form menu option on the leave planning program and can modify comments by updating the leave request. Managers can also enter comments for each leave request during the approval process.

When an employee submits a request, the system automatically sends a message to the work center of the employee who initiates the request and to the work center of the employee's reporting manager for manager review. Managers can review the pending request from the work center, add comments if needed, and then approve or decline the leave request, or indicate that it is under review.

When a manager enters a decision for a pending request, the system automatically sends a response to the work center of the originating employee about the manager's decision regarding the leave request.

The system stores employee leave request information in the F07620 table.