Understanding Leave Verification Rules

You define a set of rules as a leave validation set that the system uses as a processing option to all programs that create leave time, such as the time entry programs and global leave. When you create a leave set, you use employee groups to define the individuals to whom the system applies the rule in each rule group. You use timecard automation to create employee groups. For leave balance validation, you can assign an error or warning for the user if balances are insufficient in the associated accrual. This setting uses UDC table 07/L2.

The global leave administration module uses leave verification rules that you create with the Leave Verification Rules program (P07602). Use this program to set up rules about the usage of employee accrual balances. You can define whether employees are allowed to create a negative paid time off balance and how they can take leave time. For example, you might want to define whether partial days or only full days are allowed. The system saves leave verification rule information in the F07602 table.

Employees can specify that they want the organization to pay them in advance for leave time that they are planning. Administrators can also search for timecards that include the pay in advance designation. Administrators can specify types of leave that are available to employees for payment in advance requests. To allow employees to enter time in advance of actual time worked, you need to set the value for Allow Request Leave Pay Advance to Y (yes). To display the pay in advance option for time entry, you must also set a processing option for the Time Entry Self Service Director program to show the request pay in advance time entry link.

See "Setting Up Self-Service Time Entry, " in theJD Edwards EnterpriseOne Applications Human Capital Management Self-Service Implementation Guide.

"Setting Up the Time Entry Director Form" in the JD Edwards EnterpriseOne Applications Human Capital Management Self-Service Implementation Guide

" Setting Processing Options for Time Entry Self Service Director (P051125)", in the JD Edwards EnterpriseOne Applications Human Capital Management Self-Service Implementation Guide

To create leave verification rules that work for payroll administrators and employee self-service applications, you can set up rules in two levels:

• Leave validation set

• Employee groups

You can define whether employees can take partial days of leave. The rule also indicates whether the system displays a warning or hard error if partial days are not allowed. If partial days are not allowed, the system checks the employee standard hours per day from the F060116 table to verify that the employee is not requesting or taking less than the standard work hours.

Organizations can set up leave verification rules that the system processes within time entry. Depending on the setting for the sick certificate rules code, employees can be paid based on whether they submit a sick certificate. The system uses these data items to allow users to specify certification rules:

• Definitions for a sick event.

• Sick event time period.

• Number of past months the system uses to calculate sick events.

• Definition of the number of hours that constitute a sick event.

When you create sick certificate rules, you must adhere to these rules:

• Enter a value for Sick Certificate Rule Code (1 or 2) if you enter a value in any of these sick certificate fields:

  • Sick Event Definition (SEVD)

  • Sick Event Time Period (SEPD)

  • Sick Event Past Months (SEPM)

  • Sick Event Hours Definition (SEHD)

  • Sick Certificate Rules Code (SCKR)

  • Sick Certificate Total Events (SCTD)

  • Sick Certificate Consecutive Events (SCCX)

• If you enter a value for Sick Certificate Rules Code, then the system requires a value for either Sick Certificate Total Events (SCTD) or Sick Certificate Consecutive Events (SCCX).

• If you enter a value for Sick Event Definition of 1 or 2, then the system requires a value for Sick Event Hours Definition (SEHD).

• If you enter 3 (Rolling Months) for Sick Event Time Period, then the system requires a value for Sick Event Past Months (SEPM).

A processing option for the Time Entry MBF program specifies the leave verification set that the system uses as validation rules. This processing option is also associated with global leave administration, manager self-service leave approval, manager self-service time entry, and employee self-service time entry programs that display warning or error messages when users are entering leave time.

You use the timecard automation Employee Groups program (P186201) to define sets of employees for leave management that you attach to leave verification sets. By defining an employee group as a leave group, the system can automatically build the F186206 table. The system uses this table to determine the employee group for verifying leave requests. You must refresh this table when you add new employees to the F060116 table.

The time entry programs search the F186206 to determine the group to which the employee belongs. If no value is found for an employee, the system displays a warning message to alert the user that the employee is not set up in the F186206 table.

This table lists the UDCs that the system uses with leave verification rules:

UDC	Name	Description
07/VS	Sick Event Definition	The system uses these values to identify sick events.
07/TP	Sick Event Time Period	The system uses these values to identify the time period definition for sick events.
07/S3	Sick Certificate Validation	The system uses these values to define a sick certificate rule code (SCKR).
07/S4	Sick Certificate Required	The system uses these values to specify whether a sick certificate is required.
07/S5	Sick Certificate Received	The system uses these values to specify whether an employee has supplied a sick certificate.