Understanding the Employee Selection Process for Time Entry

You can use any one of these methods to select a group of employees for time entry:

• Selecting employees from the F060116 table.

• Selecting employees who have unprocessed timecards.

• Selecting employees who have processed timecards.

All of these selection methods use inquiry forms that might include tabs with job-related, organization, and category code fields to narrow the employee search. Using any of these methods, you can filter for employees who have requested payment in advance for schedule leave time.

To search for employees who have timecards that include sick certification issues, you can use the Time Entry Floods program and search on these items:

• Sick Certificate Required

• Sick Certificate Received

• T/E Lock (Time Entry Lock)

Selecting employees from the F060116 table enables you to select a group of employees who have common information, such as a home business unit, supervisor, category code, work schedule, job type, and check route code.

Selecting employees who have unprocessed timecards enables you to select a group of employees from the F06116 table who have timecards that have not yet been through payroll. A Subledger tab with fields for subledger and subledger type narrows the search.

You might want to use this method to select a group of employees for whom you enter timecards each day. For example, as part of the daily tasks, you might need to enter time for a group of employees in Business Unit 9. After completing the Business Unit field, the system displays all the employees in Business Unit 9 who already have timecards in the F06116 table.

Selecting employees who have processed timecards enables you to select employees whose timecards have already been processed and posted to the F0618 table. You might want to use this method if you want to review employee timecard history before entering time.

You must set the processing options for Selecting Employees for Time Entry (P051191) for the tabs to appear on the associated forms.

After selecting employees for time entry, you can enter timecards using time sheet groups, daily timecards, or timecards per pay period. You access daily and per pay period time entry from a row menu and time sheet group time entry from a form menu.

To facilitate timecard entry, you can set the processing options so that the system copies certain information from one timecard to the next. For example, the system can supply the address number and pay type from the timecard that you previously entered.

You can also set the processing options for the Time Entry MBF Processing Options program (P050002A) to enter default pay information onto each employee's time entry form. For example, you can set the processing options to assign a next number to the Batch field and to supply a pay rate.