Understanding Timecard Template Processing

You use the Generate Timecard Templates in F06116Z1 program (R0716711) to create new employee time entry templates. When you generate new time entry templates, the system creates the new template records in the F06116Z1 table. The system uses this temporary table initially so that if employee self-service features are enabled, employees can enter their time without affecting live tables.

After timecard information is stored in the F06116Z1, you use the Time Entry Batch Processor program (R05116Z1I) to transfer the template records to the F06116 table. If you use employee self-service, you run this program after employees complete their time entry. If you are not using employee self-service, the system can automatically process this program when you create the time entry templates. To run the Time Entry Batch Processor program automatically, you enter the version number in a processing option for the Generate Timecard Templates program. Then when you run the Generate Timecard Templates program, the system automatically runs the Time Entry Batch Processor program to move the template files to the F06116.

You can purge records from the F06116Z1 table after copying them to the F06116 table by setting the Purge Flag processing options on the Time Entry Batch Processor program.

After employee assignment records are created and the setup process for time entry templates is complete, you need to create and save time entry templates. You use the Generate Timecard Template program (R0716711) to automatically create time entry templates that are ready for time entry.

The Generate Timecard Template program creates template records in the F06116Z1 table that you then need to record in the F06116 table If employee self-service time entry is not implemented in the system, you can automatically move the processed records to the F06116 table. After you run the Generate Timecard Template program, if processing options are set appropriately, the system automatically runs the Time Entry Batch Processor program (R05116Z1I). If you do not automate this process using processing options, then you must run the Time Entry Batch Processor program separately and specify a version each time that you run the program.

A human resources representative can then use the Speed Time Entry Revisions program (P051121) to locate employee time cards by batch number and enter the time worked.

The system uses these tables when creating time entry templates:

• F06116Z1

• F06116

• F060116

• F0716701

• F48311

If you use a regular Payroll ID value in the processing options to identify a group of employees for whom you are processing payroll, then you can set up the Generate Timecard Template program on a scheduled basis to run automatically. If you do not use a Payroll ID, then you must manually run the program.