Understanding Timecard Templates
You can use the Timecard Templates program (P186301) to automatically create and save timecard models for certain pay situations, such as holiday pay or bonuses. After you create the model, which is also called a template, you can process the template for a specified employee group. The system creates timecards that are based on the template for each employee in the group.
A timecard template consists of an employee group and field values. The system uses the employee group to determine which employees to process. The system uses the field values that you specify to create timecards for all employees in the employee group. Examples of fields for which you might supply values are:
Pay type
Hours
Lump Sum Amount
Timecard Date
Account Number
A timecard template enables you to create one timecard pattern and associate an employee group with the pattern instead of manually creating a timecard for each employee. When you process the template, the system creates the employee timecards from information in the timecard template. For example, to pay all of the employees in a group eight hours of holiday pay for a company-paid holiday, you can create a timecard template to create timecards for each employee in the group. You can set up the template to automatically enter values into the timecard for date, pay type, and number of hours.
After you create a timecard template, you can save it for future use. Timecard templates can simplify the time entry process by dramatically reducing the amount of manual data entry that is necessary to create employee timecards. Timecard templates can also help reduce errors that can occur with manual data entry.
When you submit a timecard template for processing, timecard automation creates a batch of timecards. You can use the Reviewing and Approving program (P186601) to review, approve, or cancel the timecard batch. When you review a batch, you can delete selected employee timecards within the batch. You must approve the batch before the timecards can be processed in a payroll cycle. The system also generates reports that you can review to verify the timecard information before you process the timecards in a payroll cycle.