1. Time and Labor Implementation Guide
  2. When to Create Journal Entries

When to Create Journal Entries

The system can create journal entries during any of these processes:

  • A regular payroll cycle.

  • The processing of interim checks in a regular payroll cycle.

  • The generation of journal entries for timecards using the JD Edwards EnterpriseOne Time Entry system.

  • You can also generate journal entries for timecards when you need to post in-between payroll cycles.

If you use the JD Edwards EnterpriseOne Payroll system, the system initially creates pro forma journal entries during the journal entry step of the payroll cycle. The pro forma journal entries are created in the Payroll Journal (Compressed) File table (F063951), at which point they become part of the JD Edwards EnterpriseOne Payroll system.

During the final update, the system posts actual journal entries to the F0911 table. At this point, the journal entries are part of the JD Edwards EnterpriseOne General Accounting system.

If you use the JD Edwards EnterpriseOne Time Entry system, the system creates journal entries when you generate journal entries for timecards using the Generate Timecard Entries program (R052901). You can then review, revise, and approve journal batches for posting to the general ledger.

Note: The system also copies the cost object values from the F06116 timecard records to the payroll journal entry records in the F063951 table. This ensures that the cost object values are included on entries posted to the F0911 table. This change affects the journal entries generated from the timecard records, including T2, T3, T4, T5, and T6 entries. T1 entries are not based on timecard amounts and therefore, the system will not assign them cost object values.