Document Types

These processing options enable you to specify the document type for various transactions.

1. Document Type for + Transactions

Enter the document type for transactions that increase inventory. If the product activity code description is +, the transaction functions similarly to the Inventory Adjustments program (P4114). The quantity of the transaction increases in the Item Location record's quantity on hand. The system writes the new quantity on hand to the F4111 table and generates the necessary general ledger transaction to account for the receipt of the inventory.

2. Document Type for - Transactions

Enter the document type for transactions that decrease inventory. If the product activity code description is -, the transaction functions similarly to the Inventory Issues program (P4112). The quantity of the transaction decreases the quantity on hand for records in the F41021 table and updates the F4115 table if the processing options are set accordingly. The transaction also generates the necessary general ledger transactions to account for the decrease if the item's general ledger code and the document type interface with inventory.

3. Document Type for R (replacement) Transactions

Enter the document type for transactions that replace inventory balance on hand. If the product activity code description is R, the transaction functions similarly to the Cycle Count Update program (R41413). The quantity of the transaction replaces the quantity on hand for the records in the F41021 table. The system writes the new quantity on hand to the F4111 table, updates the F4115 table, and generates the necessary general ledger transactions to account for the adjustment to the inventory.

4. Document Type for T (transfer) Transactions

Enter the document type for transactions that transfer inventory from one location to another. If the product activity code description is T, the transaction functions similarly to the Inventory Transfers program (P4113). The quantity of the first transfer transaction (the From side) decreases the quantity on hand for the Item Location record. The second transfer transaction (the To side) increases the quantity on hand for the record in the F41021 table (requires two records to be sent in). The transactions also generate the necessary general ledger transactions to account for the changes to the inventory if the item's general ledger code and the document type affect inventory.