Understanding Massive Drafts
You can use the Drafts Entry program (P76A8000) to enter more than one payment for each receipt.
Receipt entry for massive drafts consists of these steps:
Receipt general information entry.
Draft entry.
Invoice application.
In receipt general information entry, you enter information about the customer who made the payment and information about the financial institution that received the payment, as well as the currency of the payments that are being received. This information is unique by receipt.
In draft entry, you enter the drafts that you have received. Each draft type is identified through a payment instrument. You can manage different payment instruments, such as check to the day, deferred check, retentions, cash, and so on.
A receipt can have multiple drafts associated with it. Those drafts can use the same payment instrument or use different payment instruments. You must enter specific information for each draft such as draft number, bank name, and so on.
After you enter detailed receipt information for a customer, you can cancel the invoices that are pending for that customer. You can cancel portions of pending invoices. If you enter drafts to register a cash advance, this step does not apply.
You can match drafts only to invoices that have the same currency code. For example, if you enter drafts in the domestic currency, you can match them only to invoices in the domestic currency.
When you add a receipt, the system creates a record with document type R1 in the F03B11 table for each posted draft that you create. The system creates records with document type RU in the F03B11 table for any posted drafts that have not been matched to an invoice. The system creates one R1 record for each posted draft and one RU record for the unmatched amount (if any).
When you match the receipt to an invoice, the invoice open amount is updated to 0 and the R1 record retains the pending amount. The pending amount on the R1 record is updated to 0 when the amount is collected.
All receipt draft information is stored in the F03B13 table.
The system stores in the F03B14 table the information to match the draft to the invoice.
The system updates the tables as follows.